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- Tasks: Manage office operations and support HR coordination in a dynamic design studio.
- Company: Join an award-winning international interior design studio focused on luxury hospitality.
- Benefits: Competitive salary, creative environment, and opportunities for professional growth.
- Why this job: Be the heartbeat of our London studio and connect with teams worldwide.
- Qualifications: Fluent in English and Mandarin with strong office management experience.
- Other info: Ideal for those passionate about design and looking to make an impact.
The predicted salary is between 30000 - 40000 £ per year.
Office Manager & HR Coordinator (Mandarin speaking) at the new CCD London studio.
Office management focus with HR coordination support. Bilingual English / Mandarin essential.
CCD (Cheng Chung Design) is an award-winning international interior design studio specializing in luxury hospitality projects. Our new London CBD studio will work on high-end interiors projects across Europe in partnership with our established international teams.
You will sit at the centre of communication between the London office and CCD’s international offices, helping information, requests and decisions move smoothly between locations. Because you will work closely with colleagues and clients in different regions, fluent English and Mandarin are essential.
Office management:
- Act as the main operations contact for the London studio, keeping the office running smoothly so the team can focus on project work.
- Handle day-to-day communication and practical arrangements between the London office and head office, including schedules, documents and follow up on agreed actions.
- Manage relationships with building management and external suppliers such as IT support, cleaners, couriers and other service providers.
- Look after office facilities, equipment and supplies, including ordering, stock control and basic troubleshooting.
- Arrange travel and accommodation for local staff and visiting colleagues, including flights, hotel bookings and related logistics.
- Support workplace health and safety by helping keep records current and the studio safe, tidy and professional.
- Draft and post job advertisements, track responses and schedule interviews for the London office, in collaboration with head office.
- Monitor attendance and leave for local staff and follow up on any discrepancies in line with company guidelines.
- Act as the first point of contact for everyday HR and policy questions, referring more complex issues to the appropriate person at head office or to external advisers.
You must have strong office administration or office management experience and be fluent in written and spoken English and Mandarin; experience supporting HR processes (such as recruitment, onboarding or HR administration) is highly regarded, with UK experience preferred.
Experience in office administration or office management, ideally within design, interiors, creative industries or professional services.
Confidence taking ownership of how the office runs and a practical approach to keeping things moving.
Experience supporting HR processes such as recruitment coordination, onboarding and HR administration, and willingness to work closely with a central HR or head office team will be an advantage.
Solid Microsoft Office skills and the ability to pick up new systems quickly when needed.
Relevant qualifications in business administration, human resources or a related field are welcomed but not essential.
Office Manager | Dutch in London employer: CCD / Cheng Chung Design
Contact Detail:
CCD / Cheng Chung Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager | Dutch in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at CCD. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching CCD and their projects. Show us you’re genuinely interested in their work and how you can contribute to their success. Tailor your answers to reflect their values and needs.
✨Tip Number 3
Practice your Mandarin and English skills! Since fluency is key for this role, brush up on relevant vocabulary and phrases that might come up during the interview. Confidence in your language skills will impress them.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Office Manager | Dutch in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Office Manager & HR Coordinator. Highlight your experience in office management and HR processes, especially if you've worked in creative industries before. We want to see how your skills match what we're looking for!
Show Off Your Language Skills: Since fluency in English and Mandarin is a must, don’t forget to showcase your language abilities prominently. Whether it’s in your CV or cover letter, let us know how you’ve used these languages in a professional setting.
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you outline your relevant experience and why you’re excited about joining our team at CCD.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at CCD / Cheng Chung Design
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager and HR Coordinator role. Familiarise yourself with the key responsibilities, especially around office management and HR processes. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Show Off Your Language Skills
Since fluency in English and Mandarin is essential, be prepared to showcase your language skills during the interview. Practice answering common interview questions in both languages, and don’t hesitate to switch between them if it feels natural. This will highlight your bilingual abilities and make a strong impression.
✨Prepare Real-Life Examples
Think of specific examples from your past experiences that illustrate your skills in office management and HR coordination. Whether it’s managing schedules, handling communication, or supporting recruitment processes, having concrete examples ready will help you stand out and show you can handle the job.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared about the company culture, team dynamics, or specific projects. This shows your genuine interest in the role and helps you assess if the company is the right fit for you. Plus, it keeps the conversation engaging!