Dutch speaking Office Manager in London

Office management focus with HR coordination support.

CCD (Cheng Chung Design) is an award-winning international interior design studio specializing in luxury hospitality projects. Our new London CBD studio will work on high-end interiors projects across Europe in partnership with our established international teams.

You will sit at the center of communication between the London office and CCD’s international offices, helping information, requests and decisions move smoothly between locations. Because you will work closely with colleagues and clients in different regions, fluent English and Mandarin are essential.

Office management:

• Act as the main operations contact for the London studio, keeping the office running smoothly so the team can focus on project work.
• Handle day-to-day communication and practical arrangements between the London office and head office, including schedules, documents and follow up on agreed actions.
• Manage relationships with building management and external suppliers such as IT support, cleaners, couriers and other service providers.
• Look after office facilities, equipment and supplies, including ordering, stock control and basic troubleshooting.
• Arrange travel and accommodation for local staff and visiting colleagues, including flights, hotel bookings and related logistics.
• Support workplace health and safety by helping keep records current and the studio safe, tidy and professional.

Draft and post job advertisements, track responses and schedule interviews for the London office, in collaboration with head office. Monitor attendance and leave for local staff and follow up on any discrepancies in line with company guidelines. Act as the first point of contact for everyday HR and policy questions, referring more complex issues to the appropriate person at head office or to external advisers.

You must have strong office administration or office management experience and be fluent in written and spoken English and Mandarin; experience supporting HR processes (such as recruitment, onboarding or HR administration) is highly regarded, with UK experience preferred.

Experience in office administration or office management, ideally within design, interiors, creative industries or professional services. Confidence taking ownership of how the office runs and a practical approach to keeping things moving. Experience supporting HR processes such as recruitment coordination, onboarding and HR administration, and willingness to work closely with a central HR or head office team will be an advantage. Solid Microsoft Office skills and the ability to pick up new systems quickly when needed. Relevant qualifications in business administration, human resources or a related field are welcomed but not essential.