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For Companies At a Glance
- Tasks: Manage financial records, invoicing, and support office operations in a dynamic environment.
- Company: Trusted provider of remedial electrical services with a focus on compliance and safety.
- Benefits: Gain valuable experience in finance and office management while working in a supportive team.
- Why this job: Be part of a growing company and make a real impact on operational efficiency.
- Qualifications: Proficiency in Xero and strong organisational skills are essential.
- Other info: Opportunity for career growth in a proactive and collaborative workplace.
The predicted salary is between 30000 - 42000 £ per year.
About Our Client
Our client is a trusted provider of remedial electrical services, delivering high-quality solutions to ensure compliance and safety across commercial and residential properties. They are seeking a proactive and detail-oriented Finance & Office Assistant to support their growing operations.
Role Overview
This role combines financial administration and accounts payable, client engagement with general office management to ensure smooth operations within a business focused on remedial electrical works. The successful candidate will manage financial records, invoicing, and supplier payments while supporting day-to-day office functions.
Key Responsibilities
- Finance Duties
- Maintain accurate financial records using Xero (experience essential).
- Update and manage the internal Job Register to track costs and invoices for remedial electrical projects.
- Generate and process invoices in Xero.
- Implement and manage integration between Xero and job management software.
- Prepare and manage Accounts Payable and Accounts Receivable.
- Process and track supplier and subcontractor invoices, ensuring timely payments.
- Monitor and chase outstanding client debts; reconcile weekly statements against internal records.
- Collect and process weekly timesheets from operatives.
- Liaise with external accountants for bookkeeping queries.
- Support where appropriate admin staff, assign tasks, and monitor performance (if applicable).
- Manage office supplies and inventory.
- Maintain employee attendance and leave records.
- Oversee fleet and plant records.
Skills & Experience
- Essential
- Proficiency in Xero accounting software.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Experience in electrical contracting or compliance services.
- Familiarity with job management software integrations.
- Supervisory experience.
Personal Attributes
- Proactive and self-motivated.
- Strong communication skills.
- Ability to work independently and as part of a team.
Finance & Office Assistant in Glasgow employer: CCA Recruitment Group
Contact Detail:
CCA Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance & Office Assistant in Glasgow
✨Tip Number 1
Get to know the company before your interview! Research their values, recent projects, and any news related to them. This will help us tailor our answers and show genuine interest in the role.
✨Tip Number 2
Practice common interview questions related to finance and office management. We can even role-play with a friend or use online resources to get comfortable with our responses.
✨Tip Number 3
Prepare some thoughtful questions to ask at the end of the interview. This shows we’re engaged and keen to learn more about how we can contribute to their operations.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our interest can keep us fresh in their minds and show our enthusiasm for the position.
We think you need these skills to ace Finance & Office Assistant in Glasgow
Some tips for your application 🫡
Show Off Your Xero Skills: Make sure to highlight your experience with Xero in your application. We want to see how you've used it to manage financial records and invoicing, so don’t hold back on the details!
Be Detail-Oriented: Since attention to detail is key for this role, give examples in your application that showcase your organisational skills. We love candidates who can keep things accurate and tidy!
Tailor Your Application: Don’t just send a generic application! Make it specific to the Finance & Office Assistant role. Mention your relevant experience in financial administration and office management to catch our eye.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at CCA Recruitment Group
✨Know Your Xero Inside Out
Since proficiency in Xero is essential for this role, make sure you brush up on your skills before the interview. Familiarise yourself with its features, especially those related to invoicing and accounts payable, so you can confidently discuss your experience and how you've used it in past roles.
✨Showcase Your Organisational Skills
This position requires strong organisational and time-management skills. Prepare examples from your previous work where you successfully managed multiple tasks or projects. Be ready to explain how you prioritised your workload and ensured accuracy in your financial records.
✨Demonstrate Proactivity
The ideal candidate is proactive and self-motivated. Think of instances where you took the initiative to solve a problem or improve a process. Share these stories during your interview to highlight your ability to work independently and contribute positively to the team.
✨Prepare Questions About the Role
Interviews are a two-way street, so come prepared with questions about the company and the specific responsibilities of the Finance & Office Assistant role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.