C&C Search is currently recruiting a Global Admin Office & HR Assistant / Receptionist for a highly successful and globally recognised organisation within the shipping industry, offering excellent benefits, strong career development and based in central London (fully office-based).
All about the role and company I would be working for!
Position:
Global Admin Office & HR Assistant / Receptionist – supporting the London HQ (c.80 employees) and assisting with global office coordination, working closely with the Global Administration Manager and HR Manager
Hybrid set up:
Fully office-based, Monday to Friday (8:30am – 5:30pm)
Private medical insurance, health cash plan, pension scheme, annual discretionary bonus, enhanced family leave, season ticket loan, Cycle to Work scheme, gym membership discount
What they do:
Global Shipping Business
Size of company:
Medium Sized
Company culture and what makes them great to work for:
This is a collaborative, high-performing and supportive environment where employees are valued and encouraged to contribute. The business offers clear structure, approachable leadership and excellent exposure across both operations and HR. It is a highly visible, people-facing role with genuine scope to take ownership, develop new skills and progress over time. The culture is warm, professional and team-oriented, making it an excellent opportunity for someone who enjoys being at the centre of a busy office.
Key responsibilities for this Global Admin Office & HR Assistant / Receptionist position:
- Provide day-to-day administrative support to ensure the smooth running of the London office
- • Deliver a professional and welcoming front‑of‑house experience, managing visitors and calls
- • Coordinate meetings, diaries, room bookings and office logistics
- • Manage the central administration inbox and support internal approvals processes
- • Arrange travel bookings and visas using internal systems
- • Oversee office supplies, kitchen upkeep and shared spaces
- • Support onboarding and induction processes for new hires (London and globally)
- • Assist with HR administration, including onboarding documentation and offboarding coordination
- • Work closely with senior stakeholders and provide high‑quality support across teams
What background and experience are the company looking for?
• Proven administrative, receptionist or team support experience within a fast‑paced office
• Highly organised with strong attention to detail and ability to manage multiple priorities
• Professional, calm and polished communication style
• Proactive, reliable and confident taking ownership of tasks
• Strong IT skills, including Microsoft Office and internal systems
• Experience supporting onboarding or HR administration is advantageous
• A positive, team‑focused attitude and willingness to be office‑based full‑time
• Previous exposure to shipping or logistics is a bonus, but not essential
Who is recruiting for this role:
Grace Douds
Job Ref: GD1341218
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