Reception & Facilities Coordinator

C&C Search is currently recruiting a Reception & Facilities Coordinator for a professional, high‑quality office environment based in Central London, offering a varied front‑of‑house and facilities role with strong exposure to operations and events.

Job Details

• Salary: £35,000-£40,000
• Hybrid setup: Office based 5 days per week in Victoria
• Industry: Financial services
• Company size: Medium sized office with a close‑knit, professional team

Company Culture

This is a business that values professionalism, attention to detail and teamwork. The office culture is welcoming, supportive and highly collaborative, with strong communication between reception, facilities and operations. Employees are trusted to take ownership, be proactive and deliver a consistently high standard of service. There is a strong focus on presentation, employee experience and creating a positive environment for both staff and visitors.

Key Responsibilities

• Acting as front of house, greeting guests and delivering exceptional reception support throughout the day.
• Managing the meeting room diary, setting up rooms and ensuring cover during busy periods and lunch breaks.
• Maintaining immaculate, professional meeting rooms with exceptional attention to detail.
• Preparing and presenting drinks and catering to a consistently high standard, including early breakfast meetings.
• Answering and directing phone calls and managing reception and enquiries inboxes.
• Booking guests into Bluepoint and liaising with building reception.
• Booking taxis for guests and staff.
• Managing daily mail, DHL bookings, post room collections and distribution.
• Coordinating deliveries, booking loading bay slots and supporting unloading where required.
• Liaising with Just Eat and Blue Pantry on re‑orders and stock levels.
• Managing stationery purchasing, business cards and maintaining fully stocked stationery banks.
• Keeping first aid kits fully stocked and reception storage areas tidy.
• Updating reception manuals and handling office communications.
• Organising catering for meetings, monthly cake days, birthdays and retirement gifts.
• Booking quarterly board dinners and supporting company social events.
• Reporting and logging maintenance issues and liaising with contractors and facilities providers.
• Managing office archiving, box collections and retrievals.
• Supporting the Office Manager with inductions, joiner and leaver processes, floor plans and contractor access.
• Ensuring contractors have correct H&S documentation, permits and passes.

Qualifications

• Proven experience in a Reception / Facilities Coordinator, Receptionist, Facilities Assistant or Office Coordinator role.
• Strong front of house presence with excellent communication skills.
• Exceptionally organised with outstanding attention to detail.
• Confident managing multiple priorities in a busy office environment.
• Proactive, hands‑on and willing to support across reception, facilities and operations.
• Comfortable liaising with senior stakeholders, contractors and external suppliers.
• Strong IT skills and confidence using booking systems, inboxes and office technology.

Equal Employment Opportunity

At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.