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- Tasks: Support senior teams with scheduling, travel coordination, and office management.
- Company: Join a prestigious international investment firm in the life sciences sector.
- Benefits: Enjoy generous holidays, pension, wellbeing perks, and a hybrid work setup.
- Why this job: Gain exposure to senior leaders and play a key role in a collaborative environment.
- Qualifications: Experience as an Executive Assistant or similar role with strong organisational skills.
- Other info: Be part of a diverse and inclusive workplace focused on professional growth.
The predicted salary is between 50000 - 60000 £ per year.
C&C Search is currently recruiting an Executive Team Assistant / Office Coordinator for a highly regarded, international investment business within the life sciences sector. This is an exceptional opportunity offering broad responsibility, exposure to senior stakeholders, a collaborative culture, excellent benefits and a hybrid working set up, based in a prestigious London office.
Position: Providing proactive support to Investor Relations and investment teams, while taking full ownership of office coordination and facilities within a London office environment.
Salary: £50,000 - £60,000
Hybrid set up: 4/1
Benefits: Generous holiday allowance, pension, wellbeing benefits and a supportive, inclusive working environment.
What they do: A specialist investment firm operating within the life sciences space, supporting innovative businesses and managing relationships with investors and portfolio companies globally.
Size of company: A boutique, international organisation with a close-knit London office and global stakeholders.
Company culture and what makes them great to work for: This is a highly collaborative, professional and friendly environment where the Executive Team Assistant / Office Coordinator plays a central role in the smooth running of the office. The culture is proactive, respectful and team-focused, with genuine exposure to senior leaders, autonomy in the role and long-term development opportunities.
Key responsibilities:
- Providing extensive diary management and scheduling support for senior partners and team members across multiple time zones
- Coordinating international travel, meetings, events, roadshows and investor engagements
- Acting as the first point of contact for all office, facilities and day-to-day operational matters
- Managing office suppliers, building management, health and safety processes and facilities schedules
- Supporting Investor Relations and investment teams with presentations, documentation, meeting materials and internal processes
What background and experience are the company looking for?
- Proven experience as an Executive Team Assistant / Office Coordinator, Team Assistant, Office Coordinator or similar role
- Strong background supporting senior stakeholders within financial services, professional services or a fast-paced corporate environment
- Exceptional diary management, organisational and coordination skills
- High attention to detail, proactive mindset and a hands-on approach
- Excellent Microsoft Office skills, particularly Outlook, PowerPoint and Excel
Please apply online asap for this position if your experience aligns and this role sounds like you.
For this role, C&C Search is acting as an employment agency. At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering across all our recruitment work and training and development programmes. We partner with organisations that are committed to creating inclusive, representative workplaces where individuals can bring their authentic selves to work. Together, we strive to build better businesses and a fairer society for all.
Executive Team Assistant, Office Coordinator in London employer: C&C Search Ltd
Contact Detail:
C&C Search Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Team Assistant, Office Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Team Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company culture and values. Since this role is all about collaboration and support, think of examples from your past experiences that showcase your teamwork and proactive mindset.
✨Tip Number 3
Don’t underestimate the power of a follow-up! After an interview, shoot a quick thank-you email to express your appreciation and reiterate your enthusiasm for the role. It shows you’re genuinely interested and keeps you top of mind.
✨Tip Number 4
Apply through our website for the best chance at landing that Executive Team Assistant gig! We’ve got all the resources you need to make your application stand out, so don’t miss out on the opportunity to shine.
We think you need these skills to ace Executive Team Assistant, Office Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Team Assistant role. Highlight your experience in diary management and supporting senior stakeholders, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Share specific examples of your organisational skills and proactive mindset, and don’t forget to mention your enthusiasm for working in a collaborative environment like ours.
Showcase Your Tech Skills: Since the role requires excellent Microsoft Office skills, particularly in Outlook, PowerPoint, and Excel, make sure to highlight your proficiency in these areas. We love seeing candidates who can demonstrate their tech-savviness and how it can benefit our team!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, we love seeing candidates who take that extra step to connect with us directly!
How to prepare for a job interview at C&C Search Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Team Assistant / Office Coordinator. Familiarise yourself with diary management, travel coordination, and office operations. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your experience in supporting senior stakeholders and how your organisational skills have contributed to a smooth-running office environment. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Your Proactive Mindset
The company values a proactive approach, so come ready to share instances where you've taken initiative in your previous roles. Whether it’s streamlining processes or anticipating the needs of your team, showing that you can think ahead will set you apart from other candidates.
✨Familiarise Yourself with Microsoft Office
Since excellent Microsoft Office skills are crucial for this role, brush up on your Outlook, PowerPoint, and Excel abilities. Be ready to discuss how you've used these tools effectively in past positions, perhaps by preparing a presentation or managing complex schedules.
