At a Glance
- Tasks: Support day-to-day facilities operations and manage administrative duties in a fast-paced environment.
- Company: Established FM provider based in Maidstone, Kent, with a dynamic team.
- Benefits: Competitive salary up to £28,000, permanent role, and office-based hours.
- Other info: Great opportunity for career growth and development in a supportive team.
- Why this job: Join a growing industry and enhance your skills in facilities management.
- Qualifications: Experience in helpdesk administration and knowledge of CAFM systems required.
Are you an experienced FM Administrator looking for your next opportunity? Do you want to expand your experience within a growing Facilities Management environment? This is an excellent opportunity to join an established FM provider based in Maidstone Kent on a Permanent basis. You will be part of a busy, fast-paced team supporting day-to-day facilities operations, where your organisational skills and attention to detail will be highly valued.
Hours of Work / Details:
- 08:00am – 17:00pm Monday to Friday (Office Based)
- Up to £28,000 per annum
- Permanent role
Key Responsibilities:
- General Administration Duties
- Handling incoming and outgoing calls to support the facilities function in a professional manner
- Managing and maintaining the FM Helpdesk inbox
- Scheduling reactive maintenance call-outs and prioritising urgent requests
- Reviewing jobs logged throughout the day and allocating tasks to Engineers accordingly
- Raising and processing purchase orders and supporting invoice administration
- Issuing and closing both planned preventative maintenance (PPM) and reactive maintenance visits
- Accurately inputting and updating data within the CAFM system
- Assigning tasks via CAFM (Concept or similar system)
- Raising corrective maintenance tasks following completed PPM visits
- Supporting Office and Contract Managers with general administrative duties
- Responding to queries from engineers, clients, and management
- Organising daily workload to ensure service level agreements are met
Requirements:
- Previous Helpdesk experience within Facilities Management/Construction
- Strong general administrative background
- Working knowledge of CAFM systems (Concept or similar)
- Confident IT skills including Microsoft Office
- Strong communication and organisational skills
- Must Drive - Parking on Site
Interested? Please send your CV to (url removed) for more information or to apply. We look forward to hearing from you.
We think you need these skills to ace Facilities Administrator in Maidstone
Facilities Management
General Administration
Helpdesk Experience
CAFM Systems
Microsoft Office
Communication Skills
Organisational Skills
