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- Tasks: Support finance operations by managing records, communications, and administrative tasks.
- Company: Leading facilities company based in Edinburgh with a dynamic work environment.
- Benefits: Salary up to £29,000, 25 days leave, pension scheme, and training opportunities.
- Why this job: Join a supportive team and develop your skills in a vital role.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Monday to Friday schedule with excellent career progression potential.
The predicted salary is between 23200 - 29000 £ per year.
CBW is excited to be working with a leading facilities company based in Edinburgh. The Administrator will support daily operations within the finance/administration team by handling scheduling, task logging, documentation, client and supplier communication, and ensuring financial and compliance records are accurately maintained.
Key Responsibilities
- Assist the finance/administration team with day‐to‐day tasks, including handling emails, phone calls, and general correspondence.
- Maintain and update financial records, spreadsheets, and databases, ensuring accuracy and compliance.
- Prepare reports, presentations, and meeting minutes as required.
- Process purchase orders, invoices, payments, and procurement requests, ensuring timely approvals and accurate record‐keeping.
- Act as the first point of contact for finance or administrative queries from staff, suppliers, and clients.
- Track and monitor financial transactions, work requests, and outstanding payments, following up to ensure timely resolution.
- Liaise with internal teams and external suppliers to coordinate payments, reporting, and administrative tasks.
- Monitor and follow up on outstanding administrative or financial tasks to ensure deadlines are met and issues are resolved promptly.
Person Specification
- Strong financial administrative and organisational skills.
- Excellent communication and customer service abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software, e.g., CAFM systems.
- Ability to manage multiple tasks and prioritise workload effectively.
- Knowledge of health and safety regulations and compliance requirements (desirable).
- Experience in working within a Facilities Management environment (preferred).
- Previous experience in an administrative role, ideally within FM or a similar environment.
- Familiarity with FM operations, property management, or building maintenance (advantageous).
- Strong IT skills and experience working with databases and reporting systems.
Salary & Benefits
- Salary up to 29,000 DOE.
- 25 days annual leave plus bank holidays.
- Generous workplace pension scheme.
- Training, development & progression opportunities.
- Monday to Friday 8am – 5pm.
Financial Administrator in Edinburgh employer: CBW Staffing Solutions
Contact Detail:
CBW Staffing Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Financial Administrator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and facilities management sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills, especially in financial administration. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice your communication skills! As a Financial Administrator, you'll be the first point of contact for queries. Role-play common scenarios with a friend to boost your confidence and ensure you're ready to impress.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace Financial Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Financial Administrator role. Highlight your financial administrative skills and any relevant experience in facilities management. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your organisational skills and how you've handled similar tasks in the past.
Show Off Your IT Skills: Since proficiency in Microsoft Office and FM software is key, make sure to mention your experience with these tools. We love seeing candidates who are tech-savvy and can manage databases and reporting systems effectively.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at CBW Staffing Solutions
✨Know Your Numbers
Brush up on your financial knowledge and be ready to discuss key concepts relevant to the role. Familiarise yourself with common financial terms and processes, as well as any specific software mentioned in the job description, like CAFM systems.
✨Showcase Your Organisation Skills
Prepare examples of how you've successfully managed multiple tasks in previous roles. Think about times when you had to prioritise workload effectively and how you ensured deadlines were met, as this will resonate well with the interviewers.
✨Communication is Key
Since the role involves liaising with clients and suppliers, practice articulating your thoughts clearly. Be ready to demonstrate your customer service abilities and how you've handled queries or issues in the past.
✨Research the Company
Take some time to learn about the facilities company you'll be interviewing with. Understanding their operations and values will help you tailor your responses and show genuine interest in the role, making a great impression.