At a Glance
- Tasks: Support administration, client onboarding, and facilities coordination in a dynamic office environment.
- Company: Join a growing company with a focus on professional development and teamwork.
- Benefits: Genuine career progression opportunities and a welcoming office culture.
- Other info: Exciting potential to grow into a Regional Leader or Supervisor role.
- Why this job: Be the backbone of operations and make a real impact on client experiences.
- Qualifications: Previous experience in administrative support and knowledge of relevant software.
The predicted salary is between 25000 - 32000 € per year.
We are looking for a highly organised and proactive Business Support Administrator to join our client's Operations team in their Oxford Office. You will play a key part in ensuring the smooth running of administration, client onboarding, facilities coordination, and front-of-house client experience.
You will provide support to clients, visitors, and colleagues, delivering a professional and welcoming experience into the office while supporting business operations across multiple offices. This role also offers genuine career progression opportunities. As the business continues to grow, there will be the opportunity for the successful candidate to develop into a Regional Leader/Supervisor, taking on additional responsibility for supporting and coordinating administrative operations across multiple offices.
- Provide administrative support to Managers and Directors across the business
- Coordinate scanning, archiving, and document storage procedures
- Manage travel and courier arrangements
- Support the onboarding of new clients including the preparation of letters
- Support property maintenance activities across office locations
- Help organise internal and external events
- Manage deliveries, facilities logs, and supplier coordination
- Provide support to the front-of-house experience including meeting room co-ordination
- Help answering incoming calls
You will have had previous experience in an administrative, business or office support, or team secretary role. Knowledge of CCH Central Software or similar systems.
Team Assistant/ Assistant in Oxford employer: CBSbutler
Join a dynamic and supportive team in our Oxford Office, where we prioritise a collaborative work culture and offer genuine career progression opportunities. As a Business Support Administrator, you will not only enhance your administrative skills but also have the chance to grow into leadership roles as the company expands. Enjoy a professional environment that values employee development and fosters a welcoming atmosphere for both clients and colleagues.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant/ Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Team Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and practice common interview questions. We want you to shine when discussing how you can support their operations and enhance the client experience.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks or coordinated events in the past. This will demonstrate that you're the proactive Business Support Administrator they need.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Team Assistant/ Assistant in Oxford
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational skills. We want to see how you can keep things running smoothly, just like the role requires. Share examples of how you've managed multiple tasks or projects in the past!
Tailor Your Experience:When writing your application, tailor it to the job description. We’re looking for someone who can support our Operations team, so mention any relevant experience you have in administration or client support. Make it personal and relatable!
Be Professional Yet Welcoming:Since this role involves front-of-house duties, your application should reflect a professional yet friendly tone. We want to know that you can create a welcoming atmosphere for clients and visitors. Let your personality shine through!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at CBSbutler
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant. Familiarise yourself with tasks like client onboarding, facilities coordination, and administrative support. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Business Support Administrator, being organised is key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and ensured everything ran smoothly, as this will resonate well with the interviewers.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing travel arrangements or coordinating events. Think through potential scenarios and prepare your responses. This will show that you can think on your feet and are ready to tackle the challenges of the role.
✨Demonstrate Your People Skills
Since you'll be the first point of contact for clients and visitors, it's essential to convey your interpersonal skills. Be friendly and approachable during the interview, and share examples of how you've provided excellent customer service or supported colleagues in previous roles.
