At a Glance
- Tasks: Support smooth operations, client onboarding, and front-of-house experience in a dynamic office.
- Company: Join a growing team in a vibrant Oxford office with a focus on collaboration.
- Benefits: Genuine career progression, professional development, and a welcoming work environment.
- Other info: Exciting opportunities for growth into leadership roles as the business expands.
- Why this job: Be a key player in a supportive team and make a real impact on client experiences.
- Qualifications: Previous admin or office support experience; knowledge of CCH Central Software is a plus.
The predicted salary is between 25000 - 32000 € per year.
We are looking for a highly organised and proactive Business Support Administrator to join our client's Operations team in their Oxford Office. You will play a key part in ensuring the smooth running of administration, client onboarding, facilities coordination, and front-of-house client experience.
You will provide support to clients, visitors, and colleagues, delivering a professional and welcoming experience into the office while supporting business operations across multiple offices. This role also offers genuine career progression opportunities. As the business continues to grow, there will be the opportunity for the successful candidate to develop into a Regional Leader/Supervisor, taking on additional responsibility for supporting and coordinating administrative operations across multiple offices.
- Provide administrative support to Managers and Directors across the business
- Coordinate scanning, archiving, and document storage procedures
- Manage travel and courier arrangements
- Support the onboarding of new clients including the preparation of letters
- Support property maintenance activities across office locations
- Help organise internal and external events
- Manage deliveries, facilities logs, and supplier coordination
- Provide support to the front-of-house experience including meeting room co-ordination
- Help answering incoming calls
You will have had previous experience in an administrative, business or office support, or team secretary role. Knowledge of CCH Central Software or similar systems is required.
Private Assistant / Team Administrator in Oxford employer: CBSbutler
Join a dynamic and supportive team in our Oxford Office, where your organisational skills will shine as you contribute to a welcoming client experience and efficient business operations. We pride ourselves on fostering a collaborative work culture that prioritises employee growth, offering clear pathways for career advancement into leadership roles as the company expands. With a focus on professional development and a commitment to maintaining a positive workplace environment, we are an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Private Assistant / Team Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Private Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to shine, so think about how your skills in administration and client support can make a difference in their operations team.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on showcasing your organisational skills and proactive attitude, which are key for this Business Support Administrator role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Private Assistant / Team Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Private Assistant / Team Administrator. Highlight your organisational skills and any relevant experience in administration or business support. We want to see how you can bring your unique flair to our Operations team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to client onboarding, facilities coordination, or supporting managers. Let us know what excites you about joining our team!
Showcase Your Skills:Don’t forget to showcase your skills in document management, travel arrangements, and event organisation. If you've used CCH Central Software or similar systems, make sure to mention that too! We love seeing candidates who are proactive and ready to hit the ground running.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at CBSbutler
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like client onboarding and facilities coordination. This will help you demonstrate how your previous experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
As a Private Assistant or Team Administrator, being organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Use specific scenarios to illustrate your ability to keep things running smoothly.
✨Prepare Questions to Ask
Interviews are a two-way street! Think of insightful questions to ask about the company culture, team dynamics, and opportunities for career progression. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
✨Practice Your Front-of-House Approach
Since you'll be the first point of contact for clients and visitors, practice your professional and welcoming demeanour. Role-play common scenarios, like answering calls or greeting guests, to ensure you convey confidence and friendliness during the interview.
