At a Glance
- Tasks: Support operations with admin tasks, client onboarding, and facilities coordination.
- Company: Join a dynamic team in a growing business with a collaborative culture.
- Benefits: Career progression opportunities, supportive environment, and varied responsibilities.
- Other info: Exciting chance to grow into a leadership role as the company expands.
- Why this job: Make a real impact while developing your skills in a professional setting.
- Qualifications: Previous admin experience, strong organisational skills, and excellent communication.
The predicted salary is between 25000 - 32000 € per year.
We are looking for a highly organised and proactive Business Support Administrator to join our client's Operations team in their Oxford Office. This is an onsite role and varied in nature. You will play a key part in ensuring the smooth running of administration, client onboarding, facilities coordination, and front-of-house client experience. You will provide support to clients, visitors, and colleagues, delivering a professional and welcoming experience into the office while supporting business operations across multiple offices. This role also offers genuine career progression opportunities. As the business continues to grow, there will be the opportunity for the successful candidate to develop into a Regional Leader/Supervisor, taking on additional responsibility for supporting and coordinating administrative operations across multiple offices.
Key Responsibilities include:
- Provide administrative support to Managers and Directors across the business
- Assist with monthly finance processes
- Maintain accurate electronic and paper filing systems
- Coordinate scanning, archiving, and document storage procedures
- Manage travel and courier arrangements
- Book meeting rooms for staff and client use
- Support the onboarding of new clients including the preparation of letters
- Completing compliance checks
- Support property maintenance activities across office locations
- Coordinate repairs, maintenance schedules, and supplier visits
- Assist with health and safety matters
- Help organise internal and external events
- Manage deliveries, facilities logs, and supplier coordination
- Provide support to the front-of-house experience including meeting room co-ordination
- Help answering incoming calls
About You:
- You will have had previous experience in an administrative, business or office support, or team secretary role
- Strong organisational, customer focused and time management skills
- Excellent verbal and written communication skills with a friendly, approachable style
- Advanced IT skills
- Strong attention to detail and ability to maintain confidentiality
- Experience working within a corporate setting
- Knowledge of CCH Central Software or similar systems
In exchange you can expect to work for a standout employer who has an ambitious growth plan. This is an excellent opportunity to join a collaborative and supportive team in a role that offers variety, responsibility, and the chance to make a real impact on the day-to-day success of the business.
Operations Assistant in Oxford employer: CBSbutler
Join a dynamic and supportive team in our Oxford office, where your role as an Operations Assistant will be pivotal to our business success. We pride ourselves on fostering a collaborative work culture that encourages professional growth, offering clear pathways for career advancement into leadership roles. With a focus on employee well-being and a commitment to excellence, we provide a welcoming environment that values your contributions and supports your development.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in areas like client onboarding and facilities coordination.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on showcasing your organisational skills and customer-focused approach, which are key for the Operations Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations Assistant in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Operations Assistant role. Highlight your organisational skills and any previous admin experience to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your background makes you a great candidate. Keep it friendly and professional, just like we like to be at StudySmarter.
Show Off Your IT Skills:Since advanced IT skills are a must, don’t forget to mention any relevant software you’ve used before. If you’ve worked with CCH Central Software or similar systems, let us know – it’ll definitely catch our eye!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at CBSbutler
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Assistant role. Familiarise yourself with the key responsibilities listed in the job description, such as client onboarding and facilities coordination. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are crucial for the position.
✨Practice Your Communication Style
With excellent verbal and written communication being essential, practice articulating your thoughts clearly and confidently. You might even want to rehearse common interview questions with a friend, focusing on maintaining a friendly and approachable tone, just like the one they value in their team.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and growth opportunities. This shows your genuine interest in the role and helps you assess if it’s the right fit for you as well.
