At a Glance
- Tasks: Support administration, client onboarding, and facilities coordination in a dynamic office environment.
- Company: Join a standout employer with ambitious growth plans and a collaborative culture.
- Benefits: Genuine career progression opportunities and a supportive team atmosphere.
- Other info: Opportunity to grow into a Regional Leader/Supervisor role as the business expands.
- Why this job: Make a real impact on daily operations while developing your skills and career.
- Qualifications: Previous experience in administrative roles and strong organisational skills required.
The predicted salary is between 25000 - 30000 € per year.
We are looking for a highly organised and proactive Business Support Administrator to join our client's Operations team in their Oxford Office. This is an onsite role and varied in nature. You will play a key part in ensuring the smooth running of administration, client onboarding, facilities coordination, and front-of-house client experience. You will provide support to clients, visitors, and colleagues, delivering a professional and welcoming experience into the office while supporting business operations across multiple offices. This role also offers genuine career progression opportunities. As the business continues to grow, there will be the opportunity for the successful candidate to develop into a Regional Leader/Supervisor, taking on additional responsibility for supporting and coordinating administrative operations across multiple offices.
Key Responsibilities include:
- Provide administrative support to Managers and Directors across the business
- Assist with monthly finance processes
- Maintain accurate electronic and paper filing systems
- Coordinate scanning, archiving, and document storage procedures
- Manage travel and courier arrangements
- Book meeting rooms for staff and client use
- Support the onboarding of new clients including the preparation of letters
- Completing compliance checks
- Support property maintenance activities across office locations
- Coordinate repairs, maintenance schedules, and supplier visits
- Assist with health and safety matters
- Help organise internal and external events
- Manage deliveries, facilities logs, and supplier coordination
- Provide support to the front-of-house experience including meeting room co-ordination
- Help answering incoming calls
About You:
- You will have had previous experience in an administrative, business or office support, or team secretary role
- Strong organisational, customer focused and time management skills
- Excellent verbal and written communication skills with a friendly, approachable style
- Advanced IT skills
- Strong attention to detail and ability to maintain confidentiality
- Experience working within a corporate setting
- Knowledge of CCH Central Software or similar systems
In exchange you can expect to work for a standout employer who has an ambitious growth plan. This is an excellent opportunity to join a collaborative and supportive team in a role that offers variety, responsibility, and the chance to make a real impact on the day-to-day success of the business.
Office Assistant in Oxford employer: CBSbutler
Join a dynamic and supportive team in our Oxford office, where your role as an Office Assistant will be pivotal in ensuring seamless operations and delivering exceptional client experiences. We pride ourselves on fostering a collaborative work culture that prioritises employee growth, offering genuine career progression opportunities as the business expands. With a focus on professional development and a welcoming environment, this is an excellent place to build a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their operations team. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of client interaction, being able to convey your thoughts clearly and confidently is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be perfect for you. Plus, it shows you’re serious about joining our team and makes it easier for us to find your application.
We think you need these skills to ace Office Assistant in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Assistant role. Highlight your organisational skills and any previous admin experience to show us you’re the right fit!
Craft a Personal Cover Letter:Don’t just send a generic cover letter! Use this opportunity to express why you want to join our team and how you can contribute to the smooth running of our operations. We love a personal touch!
Show Off Your IT Skills:Since advanced IT skills are a must, mention any relevant software you’ve used before. If you have experience with CCH Central Software or similar systems, make sure to highlight that!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at CBSbutler
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your previous experience aligns with them. This will help you demonstrate that you're the perfect fit for the Office Assistant role.
✨Show Off Your Organisational Skills
As an Office Assistant, being organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring a notepad to jot down important points during the interview, showing that you’re proactive and detail-oriented.
✨Practice Your Communication Style
Since excellent verbal and written communication skills are essential, practice answering common interview questions out loud. Try to convey your friendly and approachable style, as this will resonate well with the interviewers who are looking for someone to enhance the client experience.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, opportunities for career progression, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
