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- Tasks: Manage building operations, greet visitors, and provide personal assistant support.
- Company: Prestigious office in Mayfair, London with a dynamic team.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Why this job: Be the face of a prestigious building and make a real impact daily.
- Qualifications: Experience in customer service or building management; strong communication skills.
- Other info: Ideal for proactive individuals seeking growth in a busy, supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
Our client is seeking an experienced Office/Building management professional to join their team at their prestigious offices in Mayfair, London. This role is varied and combines reception, office/building management, and personal assistant duties. You will be the first point of contact for visitors and tenants, ensuring the building runs smoothly, and providing PA support to the Family Office and property owner.
Key Responsibilities include:
- Building Management & Operations
- Carrying out daily checks of the building and common areas
- Liaising with managing agents, contractors, and service providers
- Monitoring building security, visitor logs, and keys/fobs
- Ordering and managing building supplies
- Ensuring health & safety procedures are followed
- Property Portfolio Support
- Coordinating maintenance jobs across the property portfolio
- Liaising with property management companies
- Assisting with compliance matters (HMO licences, inspections, records)
- Personal Assistant Support
- Managing diaries, meetings, and travel arrangements
- Assisting with personal and family-related bookings and tasks
- Reception & Visitor Experience
- Greeting and welcoming visitors and ensuring a welcoming environment
About you:
You will be articulate, highly organised, reliable, and able to manage multiple tasks confidently in a busy environment. You will have had previous experience in a receptionist, customer service, building management, or property-related role, with strong communication skills and a professional, friendly manner. A relevant professional certification in property management, or facilities management would be ideal.
You will be proactive, discreet, and comfortable working independently, while remaining calm and tactful when handling sensitive or challenging situations. Familiarity with building security systems is an advantage. Flexibility to work shifts, including evenings or weekends when required, is essential. Applicants should ideally live in London and be comfortable being onsite every day.
A Bachelor's degree in Business, Property Management, Facilities Management, or a related Social Science field would be an advantage. Proficiency in using standard office equipment, including multi-line phone systems and computer software (MS Office, email, and calendar applications).
Assistant Building Manager in London employer: CBSbutler
Contact Detail:
CBSbutler Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Building Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the building management and property sectors. Attend local events or join online forums to meet people who might know about job openings. Remember, it’s all about who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Think about how your experience aligns with their needs, especially in building management and customer service. Practise common interview questions so you can showcase your skills confidently.
✨Tip Number 3
Don’t underestimate the power of a follow-up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you on their radar and shows your enthusiasm for the role.
✨Tip Number 4
Apply directly through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to show your interest in working with us and makes it easier for us to find your application.
We think you need these skills to ace Assistant Building Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Assistant Building Manager role. Highlight any previous experience in building management, reception, or customer service to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your background makes you the perfect candidate. Don’t forget to mention your organisational skills and ability to handle multiple tasks.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application showcases your strong communication skills. Keep it clear, concise, and professional – we want to see how you articulate your thoughts!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at CBSbutler
✨Know the Building Inside Out
Before your interview, take some time to research the building and its operations. Familiarise yourself with common building management practices and any specific features of the property. This will show your potential employer that you're genuinely interested and ready to hit the ground running.
✨Showcase Your Communication Skills
As the first point of contact for visitors and tenants, strong communication is key. Prepare examples from your past experiences where you effectively handled customer inquiries or resolved issues. Practising clear and confident responses will help you shine during the interview.
✨Demonstrate Your Organisational Skills
This role requires juggling multiple tasks, so be ready to discuss how you prioritise and manage your workload. Bring up specific tools or methods you use to stay organised, whether it's digital calendars, task lists, or project management software. This will reassure them that you can handle the busy environment.
✨Prepare for Scenario Questions
Expect questions about how you'd handle various situations, such as dealing with a difficult tenant or managing an emergency. Think through potential scenarios in advance and outline your approach. This will help you respond thoughtfully and demonstrate your problem-solving abilities.
