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For Companies At a Glance
- Tasks: Support the CEO and senior leaders with high-level administrative tasks.
- Company: Leading professional services firm in Oxford with a dynamic environment.
- Benefits: Gain valuable experience and develop your professional skills.
- Why this job: Be a key player in a prestigious firm and enhance your career.
- Qualifications: Experience as a Personal/Executive Assistant, preferably in professional services.
- Other info: Opportunity to work closely with top executives and make impactful contributions.
The predicted salary is between 36000 - 60000 £ per year.
We have a fantastic Executive Assistant opportunity working with a leading professional services firm in Oxford. You will support their CEO as well as their wider Senior Management Team on an ad‑hoc basis. If you have worked at a C‑Suite, Partner or Director level, we would love to hear from you.
What You’ll Do
As a key member of the team, you will provide high‑level administrative support to the CEO and senior leaders, managing diaries, preparing documents, coordinating meetings, and handling confidential information with discretion. You’ll work closely with internal stakeholders and play an important role in supporting the smooth running of the firm’s operations.
Responsibilities include:
- Diary and inbox management
- Meeting scheduling and co‑ordination of meeting materials
- Minute taking and drafting of reports, meeting packs and presentations
- Travel co‑ordination
- Filing system maintenance
- Acting as first point of contact for internal and external stakeholders
- Project management support
About You
We’d love to hear from you if you have:
- Worked as a Personal / Executive Assistant, ideally within an accountancy, law firm or consultancy environment
Executive Assistant employer: CBSbutler
Contact Detail:
CBSbutler Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its leaders, especially the CEO you'll be supporting. Prepare thoughtful questions and examples of how your experience aligns with their needs. Confidence is key!
✨Tip Number 3
Showcase your skills! During interviews, highlight your experience with diary management, meeting coordination, and handling confidential information. Use specific examples to demonstrate how you've excelled in these areas before.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're serious about the opportunity and want to be part of our team. Don't miss out!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with C-Suite support, diary management, and any relevant project management skills. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific experiences that relate to the responsibilities listed in the job description, and don’t forget to show your enthusiasm for joining our team.
Showcase Your Discretion: As an Executive Assistant, handling confidential information is key. In your application, give examples of how you’ve managed sensitive data in the past. This will demonstrate your ability to maintain discretion and professionalism, which is crucial for us.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at CBSbutler
✨Know Your CEO
Before the interview, do some research on the CEO and the company. Understand their vision, recent achievements, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master Diary Management
Since diary management is a key part of the role, be prepared to discuss your strategies for prioritising tasks and managing conflicting schedules. You could even bring examples of how you've successfully handled similar situations in the past.
✨Showcase Your Discretion
As an Executive Assistant, you'll handle confidential information. Be ready to share examples of how you've maintained confidentiality in previous roles. This will demonstrate your trustworthiness and professionalism.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in this role and how you would address them. Practising these scenarios can help you feel more confident during the interview.
