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- Tasks: Manage building operations, greet visitors, and provide personal assistant support.
- Company: Prestigious office in Mayfair, London with a dynamic team.
- Benefits: Competitive salary, hands-on experience, and a vibrant work environment.
- Why this job: Be the face of the building and ensure everything runs smoothly.
- Qualifications: Experience in customer service or building management; strong communication skills.
- Other info: Ideal for those seeking growth in property management and facilities.
The predicted salary is between 36000 - 60000 £ per year.
Our client is seeking an experienced Office/Building management professional to join their team at their prestigious offices in Mayfair, London. This role is varied and combines reception, office/building management, and personal assistant duties. You will be the first point of contact for visitors and tenants, ensuring the building runs smoothly, and providing PA support to the Family Office and property owner.
Key Responsibilities include:
- Building Management & Operations
- Carrying out daily checks of the building and common areas
- Liaising with managing agents, contractors, and service providers
- Monitoring building security, visitor logs, and keys/fobs
- Ordering and managing building supplies
- Ensuring health & safety procedures are followed
- Property Portfolio Support
- Coordinating maintenance jobs across the property portfolio
- Liaising with property management companies
- Assisting with compliance matters (HMO licences, inspections, records)
- Personal Assistant Support
- Managing diaries, meetings, and travel arrangements
- Assisting with personal and family-related bookings and tasks
- Reception & Visitor Experience
- Greeting and welcoming visitors and ensuring a welcoming environment
About you:
You will be articulate, highly organised, reliable, and able to manage multiple tasks confidently in a busy environment. You will have had previous experience in a receptionist, customer service, building management, or property-related role, with strong communication skills and a professional, friendly manner. A relevant professional certification in property management, or facilities management would be ideal.
You will be proactive, discreet, and comfortable working independently, while remaining calm and tactful when handling sensitive or challenging situations. Familiarity with building security systems is an advantage. Flexibility to work shifts, including evenings or weekends when required, is essential. Applicants should ideally live in London and be comfortable being onsite every day.
A Bachelor’s degree in Business, Property Management, Facilities Management, or a related Social Science field would be an advantage. Proficiency in using standard office equipment, including multi-line phone systems and computer software (MS Office, email, and calendar applications).
Assistant Building Manager in City of London employer: CBSbutler
Contact Detail:
CBSbutler Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Building Manager in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the building management and property sectors. We all know that sometimes it’s not just what you know, but who you know that can help you land that Assistant Building Manager role.
✨Tip Number 2
Prepare for those interviews by practising common questions related to building management and customer service. We suggest role-playing with a friend or even in front of a mirror to boost your confidence and nail that first impression!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed multiple tasks in previous roles. We want to see how you can juggle responsibilities like a pro, especially in a busy environment like Mayfair.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re here to support you every step of the way, so let’s get you that dream job together!
We think you need these skills to ace Assistant Building Manager in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Assistant Building Manager role. Highlight any previous experience in building management, customer service, or personal assistant duties to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background makes you the perfect candidate. Don’t forget to mention your familiarity with building security systems if you have it!
Show Off Your Organisational Skills: Since this role involves juggling multiple tasks, make sure to showcase your organisational skills in your application. Give examples of how you’ve managed busy schedules or coordinated events in the past – we love a proactive candidate!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all your documents in one go. We can’t wait to see your application!
How to prepare for a job interview at CBSbutler
✨Know the Building Inside Out
Before your interview, make sure you research the building and its operations. Familiarise yourself with common issues in building management and think about how you would handle them. This shows that you're proactive and genuinely interested in the role.
✨Showcase Your Communication Skills
As the first point of contact, strong communication is key. Prepare examples of how you've effectively communicated with visitors or tenants in previous roles. Practice articulating your thoughts clearly and confidently to demonstrate your friendly and professional manner.
✨Demonstrate Organisational Skills
This role requires juggling multiple tasks, so be ready to discuss how you prioritise and manage your workload. Bring examples of how you've successfully coordinated schedules or managed projects in the past to illustrate your organisational prowess.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to building management or visitor interactions. Think through potential scenarios beforehand and prepare your responses. This will help you stay calm and tactful during the interview.
