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- Tasks: Support the EHS team by managing data, logistics, and administrative functions.
- Company: Join a dynamic team focused on safety and operational excellence.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Why this job: Make a real impact on safety culture while developing your organisational skills.
- Qualifications: Strong organisational skills and proficiency in Google Workspace required.
- Other info: Opportunity to work in a supportive team during a period of transition.
The predicted salary is between 24000 - 36000 £ per year.
We are seeking a proactive and detail-oriented Administrative Assistant to join our Environment, Health, and Safety (EHS) team. This is a critical role designed to stabilise day-to-day operations during a period of significant organisational transition. You will take ownership of essential administrative functions, allowing our technical specialists to focus on high-priority safety investigations and regulatory adherence.
Responsibilities
- Operational & Safety Support: Coordinate visitor PPE and site passes; manage the inventory, distribution, and exchange of employee workwear.
- Data Management: Provide weekly FR1 data and monthly waste data reports; maintain and update employee contact records to ensure accurate communication channels.
- Financial Administration: Support budget management by raising Purchase Orders (POs) and tracking departmental spend.
- Logistics: Manage office space allocations and coordinate travel arrangements for new starters.
- Reporting: Assist in the preparation of the Operational Wing performance packs and compile documentation for submission to regulatory bodies.
- Training Coordination: Track and support departmental training requirements to ensure all staff meet safety and compliance standards.
- Team Support: Provide cover for Occupational Health (OH) administrative tasks during periods of holiday or sickness.
Skill Set
- Organizational Prowess: Ability to manage multiple tasks simultaneously without losing track of the details.
- Communication: Clear, professional verbal and written communication skills for interacting with visitors, new starters, and regulatory bodies.
- Adaptability: A "can-do" attitude toward manual processes and the ability to suggest improvements as we transition to more robust systems.
- Tech Savvy: Proficiency in Google Workspace (Forms, Sheets, Docs, Gmail etc.) is essential for data tracking and report generation.
- Reliability: High levels of attendance and punctuality are vital to ensure no gaps in daily operational support.
This role isn’t just about filing papers; it’s about being the supportive backbone of a team working to improve safety culture and operational excellence in Belfast. You will be stepping into a high-pressure environment where your contribution directly impacts the team’s ability to meet regulatory standards and keep people safe. In addition, the temporary worker will cover holidays and potential sickness demand. The above list is not exhaustive, duties may vary as operations dictate.
Logistics Administrator & Customer Services in Belfast employer: CBSbutler
Contact Detail:
CBSbutler Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Logistics Administrator & Customer Services in Belfast
✨Tip Number 1
Get to know the company inside out! Research their values, mission, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current employees on LinkedIn or attend industry events. Building connections can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to logistics and customer service. Think about how your skills can directly contribute to their operational excellence and safety culture.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Logistics Administrator & Customer Services in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Logistics Administrator & Customer Services. Highlight your organisational skills and any experience with data management or administrative support, as these are key for us.
Craft a Compelling Cover Letter: Use your cover letter to showcase your proactive attitude and adaptability. Share specific examples of how you've improved processes in previous roles, as we love seeing candidates who can bring fresh ideas to the table.
Showcase Your Tech Skills: Since we're looking for someone tech-savvy, mention your proficiency with Google Workspace. If you’ve used it for data tracking or report generation, let us know! This will help us see how you can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at CBSbutler
✨Show Your Organisational Skills
Since the role requires managing multiple tasks and high-volume data entry, be ready to share examples of how you've successfully organised similar workloads in the past. Highlight any tools or methods you used to keep everything on track.
✨Demonstrate Your Communication Prowess
This position involves interacting with various stakeholders, so practice articulating your thoughts clearly. Prepare to discuss how you've effectively communicated in previous roles, especially in high-pressure situations.
✨Emphasise Your Adaptability
The job description mentions a 'can-do' attitude towards manual processes. Be prepared to talk about times when you've had to adapt quickly to changes or suggest improvements in your previous roles. This will show that you're proactive and ready for the transition.
✨Familiarise Yourself with Google Workspace
As tech proficiency is essential, brush up on your skills with Google Workspace tools. Consider preparing a few examples of how you've used these tools for data tracking or report generation in the past, as this will demonstrate your readiness for the role.