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- Tasks: Support the EHS team by managing data, logistics, and administrative functions.
- Company: Join a dynamic team focused on safety and operational excellence.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Why this job: Make a real impact on safety culture while developing your organisational skills.
- Qualifications: Strong organisational skills and proficiency in Google Workspace required.
- Other info: Opportunity to work in a supportive team during a period of transition.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a proactive and detail-oriented Administrative Assistant to join our Environment, Health, and Safety (EHS) team. This is a critical role designed to stabilise day-to-day operations during a period of significant organisational transition. You will take ownership of essential administrative functions, allowing our technical specialists to focus on high-priority safety investigations and regulatory adherence.
Responsibilities
- Operational & Safety Support: Coordinate visitor PPE and site passes; manage the inventory, distribution, and exchange of employee workwear.
- Data Management: Provide weekly FR1 data and monthly waste data reports; maintain and update employee contact records to ensure accurate communication channels.
- Financial Administration: Support budget management by raising Purchase Orders (POs) and tracking departmental spend.
- Logistics: Manage office space allocations and coordinate travel arrangements for new starters.
- Reporting: Assist in the preparation of the Operational Wing performance packs and compile documentation for submission to regulatory bodies.
- Training Coordination: Track and support departmental training requirements to ensure all staff meet safety and compliance standards.
- Team Support: Provide cover for Occupational Health (OH) administrative tasks during periods of holiday or sickness.
Skill Set
- Organizational Prowess: Ability to manage multiple tasks simultaneously without losing track of the details.
- Communication: Clear, professional verbal and written communication skills for interacting with visitors, new starters, and regulatory bodies.
- Adaptability: A "can-do" attitude toward manual processes and the ability to suggest improvements as we transition to more robust systems.
- Tech Savvy: Proficiency in Google Workspace (Forms, Sheets, Docs, Gmail etc.) is essential for data tracking and report generation.
- Reliability: High levels of attendance and punctuality are vital to ensure no gaps in daily operational support.
What to Expect
This role isn’t just about filing papers; it’s about being the supportive backbone of a team working to improve safety culture and operational excellence in Belfast. You will be stepping into a high-pressure environment where your contribution directly impacts the team’s ability to meet regulatory standards and keep people safe. In addition, the temporary worker will cover holidays and potential sickness demand. The above list is not exhaustive, duties may vary as operations dictate.
Logistic Coordinator/Customer Operations in Belfast employer: CBSbutler
Contact Detail:
CBSbutler Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Logistic Coordinator/Customer Operations in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that perfect role.
✨Tip Number 2
Prepare for interviews by researching the company and the role. We recommend practising common interview questions and having examples ready that showcase your organisational prowess and adaptability. Show them you’re the right fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from the interview to remind them why you’re the best choice.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Logistic Coordinator/Customer Operations in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Logistic Coordinator/Customer Operations. Highlight your organisational skills and any experience with data management or administrative support that aligns with what we’re looking for.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive attitude and adaptability. Mention specific examples of how you've improved processes in previous roles, as this will resonate with us.
Show Off Your Tech Skills: Since we’re all about efficiency, don’t forget to mention your proficiency in Google Workspace. If you’ve used tools like Sheets or Docs to manage data or reports, let us know – it’s a big plus!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at CBSbutler
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Logistic Coordinator/Customer Operations. Familiarise yourself with the key tasks like data management, financial administration, and training coordination. This will help you demonstrate how your skills align with what they need.
✨Showcase Your Organisational Skills
Since this role requires strong organisational prowess, prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you can bring order to their operations during this transitional period.
✨Communicate Clearly and Confidently
Effective communication is crucial in this role. Practice articulating your thoughts clearly and professionally. You might be asked about how you would interact with visitors or regulatory bodies, so think of scenarios where you’ve had to communicate complex information simply.
✨Embrace Adaptability
This position values a 'can-do' attitude, especially as they transition to more robust systems. Be prepared to discuss times when you've adapted to change or suggested improvements in your previous roles. Highlight your tech-savviness with tools like Google Workspace to show you're ready for the challenge.