At a Glance
- Tasks: Support business operations with admin tasks, client onboarding, and facilities coordination.
- Company: Join a standout employer with ambitious growth plans in Oxford.
- Benefits: Genuine career progression, collaborative team, and a dynamic work environment.
- Other info: Opportunity to develop into a Regional Leader/Supervisor role.
- Why this job: Make a real impact while delivering a professional client experience.
- Qualifications: Previous admin experience, strong organisational skills, and excellent communication.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a highly organised and proactive Business Support Administrator to join our client's Operations team in their Oxford Office. This is an onsite role and varied in nature. You will play a key part in ensuring the smooth running of administration, client onboarding, facilities coordination, and front-of-house client experience. You will be the first point of contact for many clients, visitors, and colleagues, delivering a professional and welcoming experience while supporting business operations across multiple offices. This role also offers genuine career progression opportunities. As the business continues to grow, there will be the opportunity for the successful candidate to develop into a Regional Leader/ Supervisor, taking on additional responsibility for supporting and coordinating administrative operations across multiple offices.
Key Responsibilities include:
- Provide administrative support to Managers and Directors across the business
- Assist with monthly finance processes
- Maintain accurate electronic and paper filing systems
- Coordinate scanning, archiving, and document storage procedures
- Manage travel and courier arrangements
- Book meeting rooms for staff and client use
- Support the onboarding of new clients including the preparation of letters
- Completing compliance checks
- Support property maintenance activities across office locations
- Coordinate repairs, maintenance schedules, and supplier visits
- Assist with health and safety matters
- Help organise internal and external events
- Manage deliveries, facilities logs, and supplier coordination
- Deliver a professional and welcoming front-of-house experience including meeting room co-ordination
- Answer and transfer incoming calls
About You:
- You will have had previous experience in an administrative, business or office support, or team secretary role
- Strong organisational, customer focused and time management skills
- Excellent verbal and written communication skills with a friendly, approachable style
- Advanced IT skills
- Strong attention to detail and ability to maintain confidentiality
- Experience working within a corporate setting
- Knowledge of CCH Central Software or similar systems
In exchange you can expect to work for a standout employer who has an ambitious growth plan. This is an excellent opportunity to join a collaborative and supportive team in a role that offers variety, responsibility, and the chance to make a real impact on the day-to-day success of the business.
Senior Administrator employer: CBSbutler Holdings Limited
Join a dynamic and supportive team in our Oxford Office, where your role as a Senior Administrator will be pivotal in ensuring seamless operations and delivering exceptional client experiences. We pride ourselves on fostering a collaborative work culture that encourages professional growth, offering genuine career progression opportunities as the business expands. With a focus on employee development and a commitment to maintaining a welcoming environment, we are an employer of choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Senior Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their operations team. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As the first point of contact, being friendly and professional is key. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Senior Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Administrator role. Highlight your previous experience in administrative support and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your organisational skills and customer-focused approach, and don’t forget to mention your enthusiasm for joining our Operations team.
Show Off Your IT Skills:Since advanced IT skills are a must-have, make sure to mention any software you’re familiar with, especially CCH Central or similar systems. We love tech-savvy candidates who can hit the ground running and help us streamline our processes!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application directly and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at CBSbutler Holdings Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Senior Administrator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like client onboarding and facilities coordination, so you can confidently discuss how your experience aligns with these needs.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences that demonstrate your skills in managing multiple tasks efficiently. Think about times when you successfully coordinated events or maintained filing systems, and be ready to share those stories.
✨Practice Your Communication Style
As the first point of contact for clients and colleagues, your communication style is crucial. Practice speaking clearly and warmly, and consider how you would handle common scenarios, like answering calls or welcoming visitors. This will help you convey a friendly and professional image during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and growth opportunities. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
