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- Tasks: Support administration, client onboarding, and facilities coordination in a dynamic office environment.
- Company: Join a standout employer with ambitious growth plans and a collaborative culture.
- Benefits: Genuine career progression opportunities and a supportive team atmosphere.
- Other info: Opportunity to develop into a Regional Leader/Supervisor as the business grows.
- Why this job: Make a real impact while delivering a professional experience to clients and colleagues.
- Qualifications: Previous administrative experience, strong organisational skills, and excellent communication abilities.
The predicted salary is between 25000 - 32000 £ per year.
We are looking for a highly organised and proactive Business Support Administrator to join our client's Operations team in their Oxford Office. This is an onsite role and varied in nature. You will play a key part in ensuring the smooth running of administration, client onboarding, facilities coordination, and front-of-house client experience. You will be the first point of contact for many clients, visitors, and colleagues, delivering a professional and welcoming experience while supporting business operations across multiple offices. This role also offers genuine career progression opportunities. As the business continues to grow, there will be the opportunity for the successful candidate to develop into a Regional Leader/ Supervisor, taking on additional responsibility for supporting and coordinating administrative operations across multiple offices.
Key Responsibilities include:
- Provide administrative support to Managers and Directors across the business
- Assist with monthly finance processes
- Maintain accurate electronic and paper filing systems
- Coordinate scanning, archiving, and document storage procedures
- Manage travel and courier arrangements
- Book meeting rooms for staff and client use
- Support the onboarding of new clients including the preparation of letters
- Completing compliance checks
- Support property maintenance activities across office locations
- Coordinate repairs, maintenance schedules, and supplier visits
- Assist with health and safety matters
- Help organise internal and external events
- Manage deliveries, facilities logs, and supplier coordination
- Deliver a professional and welcoming front-of-house experience including meeting room co-ordination
- Answer and transfer incoming calls
About You:
- You will have had previous experience in an administrative, business or office support, or team secretary role
- Strong organisational, customer focused and time management skills
- Excellent verbal and written communication skills with a friendly, approachable style
- Advanced IT skills
- Strong attention to detail and ability to maintain confidentiality
- Experience working within a corporate setting
- Knowledge of CCH Central Software or similar systems
In exchange you can expect to work for a standout employer who has an ambitious growth plan. This is an excellent opportunity to join a collaborative and supportive team in a role that offers variety, responsibility, and the chance to make a real impact on the day-to-day success of the business.
Office administrator employer: CBSbutler Holdings Limited
Contact Detail:
CBSbutler Holdings Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their operations team. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As the first point of contact, being friendly and professional is key. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect directly with us.
We think you need these skills to ace Office administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your organisational skills and any relevant experience in administration or business support. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Don’t forget to mention your customer-focused approach and how you can enhance the client experience at our Oxford office.
Show Off Your IT Skills: Since advanced IT skills are a must, make sure to mention any software you’re familiar with, especially if you’ve used CCH Central Software or similar systems. We love tech-savvy candidates who can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. Plus, it shows you’re keen on joining our awesome team!
How to prepare for a job interview at CBSbutler Holdings Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your previous experience aligns with them. This will help you articulate your fit for the role confidently.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring a notepad to jot down important points during the interview to demonstrate your proactive approach.
✨Practice Your Communication Style
Since you'll be the first point of contact for clients and colleagues, practice speaking clearly and warmly. Consider doing mock interviews with a friend to refine your verbal communication skills and ensure you come across as friendly and approachable.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and growth opportunities. This shows your genuine interest in the role and helps you assess if it's the right fit for you.