Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the EHS team with admin tasks, data management, and logistics.
- Company: Join a dynamic team focused on safety and operational excellence.
- Benefits: Gain valuable experience in a fast-paced environment with growth opportunities.
- Why this job: Make a real impact on safety culture while developing your organisational skills.
- Qualifications: Strong organisational skills and proficiency in Google Workspace required.
- Other info: Be part of a supportive team during an exciting transition period.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a proactive and detail-oriented Administrative Assistant to join our Environment, Health, and Safety (EHS) team. This is a critical role designed to stabilise day-to-day operations during a period of significant organisational transition. You will take ownership of essential administrative functions, allowing our technical specialists to focus on high-priority safety investigations and regulatory adherence.
Responsibilities
- Operational & Safety Support: Coordinate visitor PPE and site passes; manage the inventory, distribution, and exchange of employee workwear.
- Data Management: Provide weekly FR1 data and monthly waste data reports; maintain and update employee contact records to ensure accurate communication channels.
- Financial Administration: Support budget management by raising Purchase Orders (POs) and tracking departmental spend.
- Logistics: Manage office space allocations and coordinate travel arrangements for new starters.
- Reporting: Assist in the preparation of the Operational Wing performance packs and compile documentation for submission to regulatory bodies.
- Training Coordination: Track and support departmental training requirements to ensure all staff meet safety and compliance standards.
- Team Support: Provide cover for Occupational Health (OH) administrative tasks during periods of holiday or sickness.
Skill Set
- Organizational Prowess: Ability to manage multiple tasks simultaneously without losing track of the details.
- Communication: Clear, professional verbal and written communication skills for interacting with visitors, new starters, and regulatory bodies.
- Adaptability: A "can-do" attitude toward manual processes and the ability to suggest improvements as we transition to more robust systems.
- Tech Savvy: Proficiency in Google Workspace (Forms, Sheets, Docs, Gmail etc.) is essential for data tracking and report generation.
- Reliability: High levels of attendance and punctuality are vital to ensure no gaps in daily operational support.
This role isn’t just about filing papers; it’s about being the supportive backbone of a team working to improve safety culture and operational excellence in Belfast. You will be stepping into a high-pressure environment where your contribution directly impacts the team’s ability to meet regulatory standards and keep people safe. In addition, the temporary worker will cover holidays and potential sickness demand. The above list is not exhaustive; duties may vary as operations dictate.
Logistics Administrator in Belfast employer: CBSbutler Holdings Limited trading as CBSbutler
Contact Detail:
CBSbutler Holdings Limited trading as CBSbutler Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Logistics Administrator in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the logistics and safety sectors on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show them you’re not just a fit for the role, but for the team too. Tailor your answers to highlight how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. We suggest focusing on your organisational skills and adaptability, as these are key for the Logistics Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Logistics Administrator in Belfast
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your knack for keeping things in order. We love candidates who can juggle multiple tasks without dropping the ball, so share examples of how you've managed high-volume data entry or streamlined processes in the past.
Communicate Clearly: Since you'll be interacting with various stakeholders, it's crucial to demonstrate your communication skills. Use clear and professional language in your application, and don’t hesitate to showcase any experience you have in dealing with visitors or regulatory bodies.
Be Adaptable: We’re looking for someone with a 'can-do' attitude! In your application, mention times when you've successfully adapted to changes or suggested improvements in manual processes. This will show us that you're ready to tackle challenges head-on.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity. We can’t wait to see what you bring to the table!
How to prepare for a job interview at CBSbutler Holdings Limited trading as CBSbutler
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Logistics Administrator role and its responsibilities. Familiarise yourself with the key tasks like data management, financial administration, and operational support. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational prowess, be ready to share specific examples of how you've managed multiple tasks in the past. Think about times when you created order in a chaotic environment or improved processes. This will show that you can handle the fast-paced nature of the job.
✨Communicate Clearly and Confidently
Effective communication is key in this position. Practice articulating your thoughts clearly and professionally, especially when discussing your experience with regulatory bodies or team support. Remember, they want someone who can interact well with various stakeholders.
✨Demonstrate Your Tech Savviness
As proficiency in Google Workspace is essential, be prepared to discuss your experience with these tools. You might even want to mention any specific projects where you used Google Sheets or Docs to manage data or create reports. This will highlight your ability to adapt to their systems.