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- Tasks: Manage logistics for events like concerts, conferences, and sports at a vibrant arena.
- Company: Join the Coventry Building Society Arena, a hub for exciting events and community engagement.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of thrilling events, enhance your organisational skills, and make a real impact on guest experiences.
- Qualifications: 3+ years in logistics or event management; strong communication and leadership skills required.
- Other info: Fast-paced role with both office and on-ground responsibilities; must adapt to changing conditions.
The predicted salary is between 36000 - 60000 £ per year.
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Event Logistics Manager – Full Time/Permanent, Coventry
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Client:
CBS Arena
Location:
Coventry, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
e24b54245c27
Job Views:
10
Posted:
25.08.2025
Expiry Date:
09.10.2025
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Job Description:
Job Description
Overview
The Event Logistics Manager at Coventry Building Society Arena is responsible for the end-to-end planning and execution of logistical operations for conferences, banquets, exhibitions, concerts, sporting events, and corporate functions. Working across multifunctional spaces—including conference rooms, exhibition halls, hospitality suites, and the stadium bowl—the role requires strong coordination skills to ensure all event logistics are delivered on time, safely, and to the highest standard.
Roles and Responsibilities:
- Develop detailed logistics plans for all events, including space setup, access control, back-of-house operations, and delegate/staff flow.
- Oversee layout planning for conferences, banquets, and stadium events, ensuring compliance with venue and safety regulations.
- Collaborate with event organisers, internal departments, and external vendors to align on logistics deliverables.
Customer Satisfaction:
- Act as a key contact for event organisers to ensure expectations are met and exceeded in terms of logistics support and event delivery.
- Ensure smooth coordination of services that directly impact customer experience, including timely event setup, cleanliness, access, and responsiveness to last-minute changes.
- Support guest satisfaction by maintaining high standards in venue presentation, accessibility, and safety during all event phases.
- Gather feedback from clients and internal stakeholders to assess logistical success and identify areas for improvement.
Health & Safety – Essential Responsibilities & Duties
- Ensure all event logistics are planned and executed in compliance with the Health & Safety at Work Act and relevant UK regulations.
- Conduct risk assessments and for all operational activities related to event setup and breakdown.
- Liaise with Health & Safety officers, and local authorities as required to support safety compliance.
- Ensure proper signage, barriers, fire exits, and crowd flow systems are installed and functional before event start.
- Supervise the safe use of equipment, including lifting gear, forklifts.
- Deliver Health & Safety briefings to logistics teams, external contractors, and temporary staff prior to each event.
- Maintain records of incidents, near misses, and corrective actions in accordance with venue and legislative policies.
- Implement crowd control measures in collaboration with security to prevent congestion and ensure emergency access.
- Coordinate the correct use and accessibility of PPE for all staff and contractors during setup and teardown.
- Regularly inspect working areas for hazards and ensure all issues are promptly rectified.
Performance Measures:
- Adherence to event timelines, budgets, and safety protocols.
- Accuracy and efficiency of setup and breakdown logistics.
- Positive feedback from clients, vendors, and internal teams regarding logistical support.
- Compliance with venue and legal health & safety standards.
- Effective coordination with third-party contractors and internal departments.
- Reduction in logistical errors, safety incidents, or last-minute corrective actions.
Qualifications
Person Specification:
- Proven experience (3+ years) in logistics, operations, or event management within stadiums, arenas, or large-scale venues.
- Strong knowledge of large event planning, health & safety legislation, and venue coordination.
- Excellent organisational, leadership, and communication skills.
- Ability to work under pressure and adapt to last-minute changes. Familiarity with event scheduling platforms, Microsoft Office, CAD/Event layout tools.
Desirable Experience:
- Forklift/telehandler licence or familiarity with plant equipment (desirable but not essential).
- Experience with multi-purpose venues hosting both sporting and non-sporting events.
- Understanding of rigging, power distribution, and technical logistics in a stadium environment.
Additional Information
Working Environment:
- Fast-paced and physically demanding setting.
- Both office and on-the-ground presence required across various parts of the arena.
- Involves indoor and outdoor logistics across all weather conditions.
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Event Logistics Manager - Full Time/Permanent employer: CBS Arena
Contact Detail:
CBS Arena Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Logistics Manager - Full Time/Permanent
✨Tip Number 1
Network with professionals in the event management industry, especially those who have experience working in stadiums or large venues. Attend industry events or join relevant online forums to connect with potential colleagues and learn about the latest trends in event logistics.
✨Tip Number 2
Familiarise yourself with the specific health and safety regulations that apply to event logistics in the UK. Understanding these regulations will not only help you in interviews but also demonstrate your commitment to ensuring safe and compliant event operations.
✨Tip Number 3
Gain hands-on experience by volunteering at local events or festivals. This will give you practical insights into the logistics involved and help you build a portfolio of experiences that you can discuss during interviews.
✨Tip Number 4
Research the Coventry Building Society Arena and its past events. Understanding their unique challenges and successes will allow you to tailor your discussions during interviews, showing that you are genuinely interested in contributing to their team.
We think you need these skills to ace Event Logistics Manager - Full Time/Permanent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in logistics, operations, or event management. Focus on specific achievements that demonstrate your ability to manage large-scale events and ensure compliance with health and safety regulations.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event logistics and your understanding of the role. Mention specific experiences that align with the responsibilities outlined in the job description, such as coordinating with vendors or managing event setups.
Highlight Relevant Skills: In your application, emphasise skills that are crucial for the Event Logistics Manager role, such as strong organisational abilities, leadership, and effective communication. Provide examples of how you've successfully navigated challenges in past roles.
Showcase Health & Safety Knowledge: Since health and safety compliance is a key aspect of this role, include any relevant certifications or training you have completed. Discuss your experience conducting risk assessments and ensuring safety protocols are followed during events.
How to prepare for a job interview at CBS Arena
✨Know Your Logistics Inside Out
Make sure you have a solid understanding of logistics planning and execution, especially in the context of large-scale events. Be prepared to discuss your previous experiences and how they relate to the responsibilities outlined in the job description.
✨Demonstrate Health & Safety Knowledge
Since health and safety compliance is crucial for this role, brush up on relevant UK regulations and be ready to talk about how you've implemented safety measures in past events. Highlight any specific examples where you ensured compliance and managed risks effectively.
✨Showcase Your Coordination Skills
This position requires strong coordination with various stakeholders. Prepare examples that demonstrate your ability to work collaboratively with event organisers, vendors, and internal teams. Discuss how you’ve successfully managed multiple tasks under pressure.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills in real-time situations. Think of potential challenges you might face in this role and how you would address them, particularly regarding last-minute changes or logistical errors.