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- Tasks: Manage and report on a global portfolio of properties, ensuring data accuracy.
- Company: Join CBRE, the world's leading commercial real estate services firm with a global presence.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a team that values integrity and precision in real estate management.
- Qualifications: Must have land development experience; a degree in Accounting, Finance, or Real Estate is preferred.
- Other info: No formal supervisory responsibilities, but you'll guide and support your teammates.
The predicted salary is between 36000 - 60000 £ per year.
This job is brought to you by Jobs/Redefined, the UK’s leading over-50s age inclusive jobs board.
JOB SUMMARY
Under limited supervision, upholds the integrity of client’s owned vacant land portfolio data for a global, large, complex portfolio of properties. Inputs, maintains, organizes and reports on information regarding the portfolio.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Understanding of real estate regarding sales transactions.
Will be required to read through PSAs, Closing Statements, Development Agreements, Amendments to contracts, Options, etc., and be able to identify and pull out key critical obligations to abstract.
Abstraction is manually done by populating key fields and critical obligations into a Google Sheet template.
Data Entry into QuickBase or system of record pertaining to:
- Ongoing obligations (obligation type, dates, milestones, costs, reminders)
- 3rd Party Agreements – obligations, contract terms, costs (Purchase and Sale Agreement, Development Agreements, Options)
- 3rd Party Consultant contract data – cost, schedule, milestones
Creation and maintenance of Google Sheets for shared tracking of work progress:
- Typical data may include key dates, milestones, deadlines, and links to important documents.
- Must be able to embed links into spreadsheets and maintain the most recent versions.
Accurate agreement abstract data, scanned documents, owned property data, and related documents are entered into the source system managed by Client.
Delivery of key reports informing the business of critical dates, contract compliance requirements, and outstanding compliance requirements.
Deliver ad-hoc and monthly/quarterly reports for management and sites lead reflecting portfolio statistics and metrics (using Google Sheets & Google Looker Studio for reporting).
Metrics and statistics to be delivered in a mutually agreed upon format.
Manage key dates, obligations, and milestones and provide appropriate notification to Management/Site leads of those obligations.
Measure and report on data completeness per PDAM Data Compliance Standards, as updated from time to time, to Client.
Support data cleanup and completeness efforts including data entry of agreement and infrastructure information for aged projects:
- Identification, tracking, resolution, or escalation of any document exceptions such as missing documents and information.
- Quality check of significant fields (e.g., dates, costs, sizes, and options) of abstracted documents to ensure accuracy.
Prepares and distributes periodic and ad hoc reports in a timely, accurate manner. Designs reports utilizing various report writers and Google suite of projects (Sheets, Slides, Google Docs). Reviews standard reports prepared by team members for accuracy.
Prepares and distributes critical date reports; maintains a tickler system for tracking important dates and tasks.
Creates and maintains client agreement files ensuring they contain current, accurate information.
Serves as a member of a transition team, if needed, to get a new database site record set up and operating quickly and efficiently.
Cross-checks and reviews work of peers to ensure quality and accuracy of data.
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. Coordinates and assigns tasks to co-workers within a work unit and/or project.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. MUST HAVE prior land development land acquisition/transaction experience.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High school degree or general education degree required plus a minimum of four years related work experience, preferably including property management or accounting. Bachelor’s degree from a four-year college or university with Accounting, Finance, or Real Estate preferred.
CERTIFICATES and/or LICENSES
Paralegal training or certification is highly desirable, and even preferred.
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information.
FINANCIAL KNOWLEDGE
Requires in-depth knowledge of financial terms and principles. Ability to calculate complex figures and conduct financial/business analysis including the preparation of reports.
REASONING ABILITY
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate knowledge of computer software and hardware (i.e., Google Sheets, Google Docs, Google Slides, and any Google Looker Studio and/or building Dashboard experience is a plus!). Should have extensive experience building and maintaining complex spreadsheets using Google Sheets. Ability to work well under pressure. Advanced organizational skills. We are looking for a self-starter.
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers, supervisor, and clients.
EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
ABOUT CBRE
CBRE is the world’s leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company’s core services include property sales, leasing and management, facilities and project management, investment management, and research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.
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Lease Admin Senior Analyst employer: CBRE
Contact Detail:
CBRE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lease Admin Senior Analyst
✨Tip Number 1
Familiarize yourself with the key documents mentioned in the job description, such as PSAs and Closing Statements. Understanding these documents will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Brush up on your Google Sheets skills, especially in creating complex spreadsheets and embedding links. Being proficient in these tools will set you apart as a candidate who can handle the data management aspects of the role.
✨Tip Number 3
Highlight any previous experience you have with land development or property management. Be ready to discuss specific projects where you managed obligations and deadlines, as this aligns closely with the responsibilities of the position.
✨Tip Number 4
Prepare to discuss your analytical skills and how you've used them in past roles. The ability to interpret complex documents and provide accurate reports is crucial for this position, so come equipped with examples.
We think you need these skills to ace Lease Admin Senior Analyst
Some tips for your application 🫡
Understand the Job Requirements: Carefully read through the job description to understand the essential duties and responsibilities. Highlight your relevant experience in real estate, data management, and reporting that aligns with the role.
Tailor Your CV: Customize your CV to emphasize your experience in land development, property management, and any relevant financial knowledge. Make sure to include specific examples of your work with Google Sheets and data entry systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for the Lease Admin Senior Analyst position. Mention your ability to manage complex data and your experience with contract obligations.
Highlight Technical Skills: Make sure to mention your proficiency with Google Suite applications, especially Google Sheets and Google Looker Studio. Provide examples of how you've used these tools in previous roles to manage data and create reports.
How to prepare for a job interview at CBRE
✨Know Your Real Estate Basics
Make sure you have a solid understanding of real estate transactions, especially regarding PSAs and Closing Statements. Be prepared to discuss how you've handled similar documents in the past and what key obligations you look for when abstracting information.
✨Showcase Your Data Management Skills
Since this role involves extensive data entry and management using Google Sheets and QuickBase, be ready to demonstrate your proficiency with these tools. Bring examples of complex spreadsheets you've created or managed, and explain how you ensured data accuracy and completeness.
✨Highlight Your Reporting Experience
The job requires delivering various reports, so be prepared to talk about your experience in creating and maintaining reports. Discuss any specific metrics you've tracked and how you've used reporting tools like Google Looker Studio to present data effectively.
✨Emphasize Your Organizational Skills
This position demands strong organizational abilities, especially in managing key dates and obligations. Share examples of how you've successfully prioritized tasks and maintained oversight of multiple projects or deadlines in your previous roles.
