Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage finance documentation, schedule engineers, and process invoices in a dynamic environment.
- Company: Join CBRE Global Workplace Solutions, a leader in facilities and real estate management.
- Benefits: Competitive salary, supportive team culture, and opportunities for professional growth.
- Why this job: Be part of a growing team and make an impact in the finance sector.
- Qualifications: Experience in administration and familiarity with finance processes preferred.
- Other info: Monday to Friday role with a focus on teamwork and collaboration.
The predicted salary is between 30000 - 42000 £ per year.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Finance Administrator to join our growing team in Reading!
The Role
- Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
- Manage CAFM system as key user on site including PPM records, reactives and reporting.
- Schedule engineers across our client sites.
- Take calls from the client & send jobs to engineers.
- Collate and process timesheets and expenses weekly.
- Attend & participate in weekly/monthly Contract Review & finance meetings.
- Create monthly customer report with contract manager.
- Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
- Create/raise Extra Works jobs.
- Create accurate Purchase Orders in a timely manner.
- Regularly review and process supplier invoices.
- Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
- Run and review Profit & Loss reports monthly and influence P&L result.
- Run & review debt report weekly.
- Review all open orders & follow up.
Details
- Monday - Friday
- 8am - 5pm
- Site based
Qualifications & Experience
- Proven experience in a similar administrative role
- Experience within the FM industry is advantageous
- Experience with invoices/raising POs
EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Finance Administrator in London employer: CBRE Local UK
Contact Detail:
CBRE Local UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and facilities management sectors. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching CBRE and understanding their values. Tailor your answers to show how your experience aligns with their needs, especially around QHSE documentation and CAFM systems.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience with invoices, POs, and managing schedules.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Finance Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance Administrator role. Highlight your experience with invoices, raising POs, and any relevant administrative skills that match what we're looking for.
Showcase Your Experience: In your cover letter, give us a glimpse of your previous roles in finance or administration. Share specific examples of how you've managed documentation, processed invoices, or worked with CAFM systems.
Be Clear and Concise: When filling out your application, keep it clear and to the point. We appreciate straightforwardness, so avoid fluff and focus on what makes you a great fit for our team.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at CBRE Local UK
✨Know Your Numbers
As a Finance Administrator, you'll be dealing with invoices and P&L reports. Brush up on your financial terminology and be ready to discuss how you've managed budgets or processed invoices in previous roles. This shows you’re not just familiar with the tasks but can also handle them confidently.
✨Familiarise Yourself with CBRE Systems
Since the role involves using specific systems like eLogbooks and CAFM, do a bit of research on these tools. If you have experience with similar software, be prepared to share that. It’ll demonstrate your ability to adapt quickly and hit the ground running.
✨Prepare for Scenario Questions
Expect questions about how you would handle certain situations, like scheduling engineers or processing timesheets. Think of examples from your past experiences where you successfully navigated similar challenges. This will help you showcase your problem-solving skills.
✨Show Your Team Spirit
This role requires collaboration with various teams, so be ready to talk about how you’ve worked effectively with others in the past. Highlight any experiences where you contributed to team success, especially in finance or administrative settings.
