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For Companies At a Glance
- Tasks: Manage finance documentation, process invoices, and oversee maintenance schedules.
- Company: Join CBRE, a top global player in facilities and real estate management.
- Benefits: Enjoy a Monday to Friday schedule with potential for growth and development.
- Why this job: Be part of a dynamic team making an impact in the corporate world.
- Qualifications: Experience in administration and familiarity with finance processes are essential.
- Other info: We celebrate diversity and are committed to equal opportunities for all.
The predicted salary is between 28800 - 43200 £ per year.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.
We are recruiting a Contract Finance Administrator to join our growing team in Chester!
The Role:
- Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
- Manage CAFM system as key user on site including PPM records, reactives and reporting.
- Collate and process timesheets and expenses weekly.
- Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
- Create/raise Extra Works jobs.
- Create accurate Purchase Orders in a timely manner.
- Regularly review and process supplier invoices.
- Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
- Run and review Profit & Loss reports monthly and influence P&L result.
Details
- Monday – Friday
- 8am – 5pm
- Site based
Qualifications & Experience
- Proven experience in a similar administrative role
- Experience within the FM industry is advantageous
- Experience with invoices/raising POs
EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
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Finance Administrator employer: CBRE Local UK
Contact Detail:
CBRE Local UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Familiarise yourself with the specific software and systems mentioned in the job description, such as CAFM systems and eLogbooks. Having hands-on experience or knowledge of these tools can set you apart during the interview.
✨Tip Number 2
Brush up on your understanding of financial documentation and processes, especially around Purchase Orders and invoicing. Being able to discuss these topics confidently will demonstrate your readiness for the role.
✨Tip Number 3
Research CBRE Global Workplace Solutions and their approach to facilities management. Understanding their values and operations can help you tailor your responses in interviews and show that you're genuinely interested in the company.
✨Tip Number 4
Network with current or former employees of CBRE if possible. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and qualifications required for the Finance Administrator position. Tailor your application to highlight relevant experience in administrative roles and familiarity with finance processes.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience you have in finance administration or the facilities management industry. Mention specific tasks you've handled, such as processing invoices or managing purchase orders, to demonstrate your suitability for the role.
Showcase Your Skills: Make sure to include skills that are particularly relevant to the job, such as proficiency in CAFM systems, attention to detail, and organisational abilities. Use examples from your past work to illustrate how these skills have contributed to your success.
Craft a Strong Cover Letter: Write a compelling cover letter that not only outlines your qualifications but also expresses your enthusiasm for the role at CBRE Global Workplace Solutions. Explain why you want to work for them and how you can contribute to their team.
How to prepare for a job interview at CBRE Local UK
✨Know Your Numbers
As a Finance Administrator, you'll be dealing with invoices and purchase orders regularly. Brush up on your financial terminology and be prepared to discuss your experience with managing budgets, processing invoices, and handling P&L reports.
✨Familiarise Yourself with QHSE Standards
Since the role involves maintaining QHSE documentation, it's crucial to understand what these standards entail. Research CBRE's approach to quality, health, safety, and environment to show that you're aligned with their values.
✨Demonstrate Your Organisational Skills
The job requires managing multiple tasks like timesheets, maintenance visits, and supplier invoices. Be ready to share examples of how you've successfully organised similar responsibilities in past roles, highlighting your attention to detail.
✨Prepare Questions About the Role
Show your interest by preparing thoughtful questions about the team dynamics, the CAFM system they use, or how success is measured in this role. This not only demonstrates your enthusiasm but also helps you gauge if the company is the right fit for you.
