At a Glance
- Tasks: Manage finance documentation, schedule engineers, and process invoices in a dynamic environment.
- Company: Join CBRE Global Workplace Solutions, a leader in facilities and real estate management.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Equal opportunities employer committed to diversity and inclusion.
- Why this job: Be part of a team that influences financial outcomes and supports innovative projects.
- Qualifications: Experience in administration and familiarity with finance processes are essential.
The predicted salary is between 30000 - 42000 £ per year.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Finance Administrator to join our growing team in Birmingham!
The Role:
- Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
- Manage CAFM system as key user on site including PPM records, reactives and reporting.
- Schedule engineers across our client sites.
- Take calls from the client & send jobs to engineers.
- Collate and process timesheets and expenses weekly.
- Attend & participate in weekly/monthly Contract Review & finance meetings.
- Create monthly customer report with contract manager.
- Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
- Create/raise Extra Works jobs.
- Create accurate Purchase Orders in a timely manner.
- Regularly review and process supplier invoices.
- Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
- Run and review Profit & Loss reports monthly and influence P&L result.
- Run & review debt report weekly.
- Review all open orders & follow up.
Details:
- Monday - Friday 8am - 5pm
- Hybrid once trained
Qualifications & Experience:
- Proven experience in a similar administrative role
- Experience within the FM industry is advantageous
- Experience with invoices/raising POs
Email beth.asquith@cbre.com for more information or apply now!
EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Finance Administrator in Birmingham employer: CBRE Group, Inc.
CBRE is an exceptional employer, offering a dynamic work environment in the heart of London where innovation meets operational excellence. With a strong commitment to employee growth, we provide extensive training opportunities and encourage proactive contributions to enhance our data centre operations. Our inclusive culture fosters collaboration and diversity, ensuring that every team member feels valued and empowered to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and facilities management sectors. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching CBRE and understanding their values and operations. Tailor your responses to show how your experience aligns with their needs, especially in managing QHSE documentation and CAFM systems.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience with invoices, POs, and financial reporting clearly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at CBRE.
We think you need these skills to ace Finance Administrator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Finance Administrator role. Highlight your relevant experience in administration and any specific skills related to finance, like handling invoices or managing POs. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a great fit. Don’t forget to mention your familiarity with systems like CAFM or eLogbooks if you have it!
Showcase Your Attention to Detail:In finance, attention to detail is key. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is polished and professional.
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s straightforward and ensures your application goes directly to us. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at CBRE Group, Inc.
✨Know Your Numbers
As a Finance Administrator, you'll be dealing with invoices and P&L reports. Brush up on your financial terminology and be ready to discuss how you've managed budgets or processed invoices in previous roles. This shows you understand the core responsibilities of the job.
✨Familiarise Yourself with CBRE Systems
Research the specific systems mentioned in the job description, like eLogbooks and CAFM systems. If you have experience with similar software, be prepared to share examples of how you used them effectively. This will demonstrate your readiness to hit the ground running.
✨Prepare for Scenario Questions
Expect questions about how you'd handle scheduling engineers or managing timesheets. Think of specific scenarios from your past work where you successfully navigated similar challenges. This will help you illustrate your problem-solving skills and adaptability.
✨Show Your Team Spirit
Since the role involves attending finance meetings and collaborating with contract managers, highlight your teamwork skills. Share examples of how you've worked well in a team setting, especially in high-pressure situations. This will show that you're not just a numbers person but also a great collaborator.
