About the Role:
This is a client based role for one of the world’s leading technology firms. The Project Management Senior Coordinator will work across the client'sreal estate portfolio with a key focus on delivering a high standard in a fast paced environment.
What You’ll Do:
- Proactively maintain and monitor high levels of client data quality and accuracy within the client systems
- Managing the onboarding of cross-functional teams across the region, coordinating individuals and aligning the teams with client specific processes and procedures
- Process and monitor supplier purchase orders and invoices through the client financial system
- Track and assist with financial management including opex, capex, invoicing, budgets and forecast and enrolling new suppliers
- Have a key focus on reporting, analyzing and communicating project activity
- Driving project governance and where appropriate, improve efficiencies by evolving the account’s procedures, documentation and methods
- Have thorough understanding of relevant procedures and processes
- Producing comprehensive written reports, minutes, presentations
- Assist in the creation of draft contracts and monitor them until the version to be processed is finalized
- Liaise with regional legal teams to process contracts until obtaining legal signature
- Keep project contract folders current and up-to-date as well as contracts dashboard
- Manage and enter project information and data into management technology tools
- Act as a 'go-to' administrator for project tracking systems and websites. Prepare project status reports for the workgroup. Train new team members on policies, administration, and governance
- Assist management in the implementation of and monitoring of project practices, policies, and administration deliverables
- Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval
- Evaluate and select solutions from established options
- Impact team through the quality of the services or information provided
- Follow standardized procedures and practices and receives regular but moderate supervision and guidance
What You’ll Need:
- Previous Experience in a high volume and fast paced administrative role
- Proactive and organized with strong work ethic
- A strong ability to communicate effectively with internal and external stakeholders Strong written / presentation skills
- A strong eye for detail and the ability to problem solve/analyze data where necessary
- Ability to multitask and work under strict timelines with a flexible attitude
- Proactive approach with a willingness to continually change and adapt
- Works with others in an open, respectful and fair manner
- Experience working on a global account (desired)
- Experience working in the Real Estate / constructionindustry (desired)
- Good knowledge & experience of client software systems (SAP or other CRM systems) (desired)
- Experience working with a range of computer office softwares (Gmail, Google Drive: Docs, Sheets, Slides, Forms, and Sites, Microsoft Office, etc)
- High School Diploma or GED with 2-3 years of job-related experience
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Assistant Project Manager employer: CBRE Group, Inc.
CBRE Group, Inc. is an exceptional employer that fosters a collaborative and innovative work culture in Greater London. With a strong emphasis on employee growth, you will have access to mentorship opportunities and professional development while working alongside a dedicated team committed to delivering high-quality service. The company also prioritises cost efficiency and compliance, ensuring that your contributions directly impact the success of our operations and client satisfaction.
