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For Companies At a Glance
- Tasks: Manage client laboratory assets and schedule maintenance tasks efficiently.
- Company: Join CBRE, a leader in integrated laboratory solutions across the UK.
- Benefits: Enjoy flexible working options and access to a supportive team network.
- Why this job: Be part of a dynamic team focused on health and safety in lab operations.
- Qualifications: Proven admin experience, strong PC skills, and familiarity with CMMS systems required.
- Other info: Opportunity for personal growth and involvement in health and safety policy implementation.
The predicted salary is between 36000 - 60000 £ per year.
This role will be part of the account based team and have support, training, access to the UK CBRE Integrated Laboratory Solutions group network. We are seeking a Planner/Scheduler & Administrator. They will be responsible for management of client laboratory assets, PM's and breakdowns to ensure all works are scheduled and associated administration tasks fulfilled.
Key responsibilities:
- Planning & scheduling: Contact vendors to schedule monthly preventative maintenance for all three client sites.
- Ensure client TMS system is maintained and kept up to date to reflect the status of the asset at all times.
- Manage the help desk and inbox regularly, to ensure all queries are handled and responded to.
- Escalate issues appropriately and in a timely manner, to the senior Planner Scheduler.
- Assist with client TMS system issues to help clear backlog – e.g. chase service reports, close down duplicate WO's, amend PM schedules etc.
- Assist with clearing and receipting invoices and monthly billing spreadsheet.
- Communicate with vendors and address any issues.
- Obtain quotes from vendors for any corrective works required.
- Book on engineers using the clients visitor system.
- Raise purchase orders and work orders using the CBRE purchasing system.
- Liaise with logistics, couriers and external vendors to send away hand held meters for calibration.
- Manage the update of clients TMS system with regards to new and retired assets.
- Upload service reports to clients TMS system when work has been completed, close out work orders and receipt goods for invoicing.
Health and Safety & Lab Management:
- To take reasonable care for the health and safety of themselves and of other persons who could be affected by their acts or omissions.
- Undertake the lead on implementing new H&S policies and procedures.
- Be an integral part of initiating, implementing and continual improvement of lab operations and H&S policies and processes.
- Ensure the H&S policy for CBRE engineers is adhered to, obtaining RAMS.
Personal Experience:
- Excellent proven experience working within a similar role, with administration skills.
- Good PC skills.
- Experience of working in data input or data analysis.
- Experience using CMMS systems.
Contact Detail:
CBRE Global Workplace Solutions (GWS) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator
✨Tip Number 1
Familiarise yourself with CMMS systems, as this role heavily relies on them. If you have experience with specific software, be ready to discuss how you've used it to manage assets and schedules effectively.
✨Tip Number 2
Brush up on your communication skills, especially in handling vendor relationships. Being able to demonstrate your ability to liaise effectively with vendors and manage queries will set you apart.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This is crucial for planning and scheduling responsibilities.
✨Tip Number 4
Highlight any experience you have with health and safety policies, as this role involves implementing and improving H&S procedures. Be prepared to discuss how you've contributed to a safe working environment in previous roles.
We think you need these skills to ace Senior Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, planning, and scheduling. Emphasise any previous roles where you managed client assets or worked with CMMS systems.
Craft a Strong Cover Letter: In your cover letter, explain why you're interested in the Senior Administrator role specifically at CBRE. Mention your understanding of the responsibilities and how your skills align with their needs.
Showcase Relevant Skills: Highlight your proficiency in data input, analysis, and any specific software tools you've used. Mention your ability to manage help desks and handle queries effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at CBRE Global Workplace Solutions (GWS)
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Senior Administrator, especially in planning and scheduling. Familiarise yourself with terms like TMS systems and CMMS systems, as well as the specific tasks mentioned in the job description.
✨Demonstrate Your Organisational Skills
Be prepared to discuss your experience in managing multiple tasks and prioritising effectively. Share examples of how you've successfully scheduled maintenance or managed administrative tasks in previous roles.
✨Showcase Your Communication Skills
Since the role involves liaising with vendors and handling queries, be ready to highlight your communication skills. Prepare examples of how you've resolved issues or escalated problems in a timely manner.
✨Emphasise Health and Safety Awareness
Given the importance of health and safety in this role, be prepared to discuss your understanding of H&S policies and procedures. Share any relevant experiences where you contributed to improving safety standards in a previous position.
