Meeting and Events Planner

Job Purpose

As a CBRE Meeting & Events Planner, you'll be the primary point of contact for planning and delivering small to medium-sized client meetings, events and conferences. As part of the Workplace Experience function, you'll help provide world-class customer service to clients and visitors within a designated building.

What You'll Do

• Develop end-to-end event plans, ensuring effective execution from start to finish.
• Produce detailed event timelines, track progress and resolve issues as they arise.
• Respond to enquiries or complaints from clients, colleagues and supervisors.
• Distribute event orders and schedules to vendors and the wider team, clearly defining event requirements.
• Create timelines and floorplans covering set-up, event flow and tear-down.
• Lead pre-event client planning meetings, including vendor sourcing, menu planning, themes and décor, budgets, event communications and marketing plans.
• Act as the key contact on the day of an event, coordinating the events operations team and vendors to support seamless delivery.
• Coordinate on-site activity, including confirming load-in and set-up times and verifying that certificates of insurance are on file.
• Support event execution, including directing set-up and tear-down, welcoming guests and responding to attendee and speaker requests.
• Conduct post-event reporting and reconciliation, recommending opportunities for continuous improvement, cost efficiency and process improvement.
• Present relevant event information to management.
• Apply knowledge of standard principles within established procedures and practices to achieve objectives and meet deadlines.
• Lead by example and demonstrate behaviours consistent with CBRE RISE values.
• Take responsibility for the quality of your own work.
• Exchange clear, straightforward information, ask questions and check for understanding.

What You'll Need

• 3 or more years of experience in meetings and events planning.
• Demonstrated ability to manage events from concept through execution, including budget management.
• Comfortable with standard workplace and collaboration tools (email, documents, spreadsheets, and scheduling)
• Strong preference for experience managing corporate conferences, executive offsites, or large-format events; a background in hospitality or hotel conference services; and familiarity with event management platforms.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.