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For Companies At a Glance
- Tasks: Manage finance documentation, process invoices, and oversee maintenance schedules.
- Company: Join CBRE Global Workplace Solutions, a leader in facilities and real estate management.
- Benefits: Enjoy a full-time role with a supportive team and opportunities for growth.
- Why this job: Be part of a dynamic environment that values your contributions and promotes equal opportunities.
- Qualifications: Experience in administration and familiarity with finance processes are essential.
- Other info: This role is site-based in Chester, Monday to Friday, 8am to 5pm.
The predicted salary is between 28800 - 43200 £ per year.
We are recruiting a Finance Administrator to join our growing team in Birmingham. CBRE Global Workplace Solutions (GWS) is a leading global provider of integrated facilities and corporate real estate management.
Responsibilities
- Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
- Manage CAFM system as key user on site including PPM records, reactives and reporting.
- Schedule engineers across our client sites.
- Take calls from the client & send jobs to engineers.
- Collate and process timesheets and expenses weekly.
- Attend & participate in weekly/monthly Contract Review & finance meetings.
- Create monthly customer report with contract manager.
- Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
- Create/raise Extra Works jobs.
- Create accurate Purchase Orders in a timely manner.
- Regularly review and process supplier invoices.
- Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
- Run and review Profit & Loss reports monthly and influence P&L result.
- Run & review debt report weekly.
- Review all open orders & follow up.
Details
- Monday – Friday
- 8am – 5pm
- Office based
Qualifications & Experience
- Proven experience in a similar administrative role
- Experience within the FM industry is advantageous
- Experience with invoices/raising POs
Equal Opportunities
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative, Customer Service, and Finance
Industries
- Facilities Services
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Finance Administrator employer: CBRE Global Workplace Solutions (GWS)
Contact Detail:
CBRE Global Workplace Solutions (GWS) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Familiarise yourself with the specific software and systems mentioned in the job description, such as CAFM systems and eLogbooks. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former employees of CBRE Global Workplace Solutions. Engaging with them on platforms like LinkedIn can provide you with insider knowledge about the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your experience with financial documentation and processes, particularly in relation to invoices and purchase orders. Be ready to share specific examples of how you've successfully managed similar tasks in previous roles.
✨Tip Number 4
Research the facilities management industry and current trends. Being knowledgeable about the sector will allow you to speak more intelligently about how you can contribute to the team and help the company achieve its goals.
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the key responsibilities and qualifications required for the Finance Administrator position. Tailor your application to highlight relevant experience.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles, particularly those involving finance or facilities management. Mention specific tasks like managing invoices or processing timesheets that align with the job requirements.
Craft a Strong Cover Letter: Write a personalised cover letter that explains why you are a great fit for the role. Use examples from your past work to demonstrate your skills in handling financial documentation and systems management.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Finance Administrator.
How to prepare for a job interview at CBRE Global Workplace Solutions (GWS)
✨Know Your Numbers
As a Finance Administrator, you'll be dealing with invoices, purchase orders, and profit & loss reports. Brush up on your financial terminology and be prepared to discuss your experience with these documents during the interview.
✨Familiarise Yourself with CAFM Systems
Since managing the CAFM system is a key part of the role, make sure you understand what it entails. If you've used similar systems before, be ready to share specific examples of how you managed records and reporting.
✨Highlight Your Administrative Skills
The role requires strong administrative capabilities. Prepare to discuss your previous experience in administrative roles, focusing on how you maintained documentation and processed timesheets and expenses efficiently.
✨Demonstrate Your Problem-Solving Abilities
In finance, unexpected issues can arise. Be ready to provide examples of how you've tackled challenges in past roles, particularly those related to finance or administration, to show your ability to think on your feet.
