Facilities Coordinator

We now have an opportunity for an onsite Senior Facilities Coordinator at a client Data Centre. Working within the remote CBRE team, the role offers development potential for any candidate wanting to work on the leading edge of the growing Data Centre industry. The Sr Facilities Coordinator will report to the designated account management team member. They will coordinate the FM requirements as required and will arrange and supervise Services Contractors as required.

Responsibilities

• Assist in employee moves, coordinating with movers, vendors, and internal/external staff.
• Plan and organize internal and building-to-building moves.
• Initiate purchase orders and manage invoicing and expenses within budget.
• Manage facilities staff and ensure continuous service.
• Resolve issues with staff/building engineers and vendors.
• Respond to client requests and resolve concerns.
• Serve as primary contact for maintenance requests and manage work orders.
• Schedule repairs and maintenance with vendors and contractors.
• Perform property inspections and tours including workspace sweeps for repairs or upgrades.
• Ensure furniture is functional and conforms to standards; monitor and audit installations.
• Assist in vendor negotiations and monitor performance.
• Coordinate maintenance programs and safety programs.
• Communicate with landlords/managing agents regarding property conditions.
• Create reports and analyze data related to property objectives.
• Oversee maintenance/repair assignments by technicians, vendors, and contractors.
• Respond to client inquiries and ensure quality service delivery.
• Assist in operating and capital budget preparation.
• Manage vendor relationships and train vendors on procedures.
• Process invoices and ensure proper cost center coding.
• Assist in reviewing financial reports and explaining variances.
• Use PC/PDA for work order system, email, and training.
• Acknowledge client inquiries and collect work orders.
• Collect performance and progress reports.
• File work orders, proposals, and vendor paperwork.
• Follow instructions and respond to inquiries or complaints.
• Use existing procedures to solve problems with limited discretion.
• Deliver output by following defined procedures under supervision.
• Other duties as assigned.

Key Personal Requirements

• Background in Integrated Facility Management (IFM) and contracts.
• Degree, trade, or relevant experience plus High School Diploma or GED.
• Basic understanding of Mechanical and Electrical Services.
• Excellent communication and client relationship skills.
• Strong financial understanding.
• Ability to supervise commercial relationships and address poor performance.
• Capable of resolving contentious situations.
• Strong numerical, verbal, and written reporting skills.
• Competency with spreadsheets, Outlook, Word, and other office software.
• Understanding of FM discipline, contract, Health and Safety legislation, and green issues.
• Willingness to be hands-on and travel to other CBRE sites.
• Ability to follow basic work routines and standards.
• Strong organizational skills and inquisitive mindset.
• Basic math skills for calculating percentages, discounts, and markups.

Character

• Committed to the delivery of excellent customer service.
• Calm manner, able to work under pressure.
• Self-motivated, ability to work on own initiative.
• Punctual and reliable.
• Good attention to detail.
• A team player, able to work with CBRE and client’s staff at all levels.

Circumstances

• Flexible working patterns to support business needs.
• Willingness to learn and benefit from training programs.
• Work with landlords, tenants, and service providers to implement procedures and reporting.
• The ability to learn quickly and to gain maximum benefit from extensive training and development programs aimed at ensuring that any identified knowledge or experience deficiencies are addressed in the short term.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.