Document Controller in Bedminster

Job Title: Document Controller

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Reports to: Design Manager
Location: Bristol (Major Construction Project) On site 5 days a week

Role Summary

We are seeking a highly organised Document Controller to provide accurate, efficient administrative and document management support to the Planning and Site Teams on a large-scale construction project. This role is critical in ensuring all project documentation is correctly controlled, recorded, and easily retrievable.

Key Responsibilities

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Create, monitor, and maintain electronic drawing records, ensuring all documents are current and accurate.

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Manage the control, distribution, and filing of drawings; ensure all drawings are date-stamped, logged, and superseded correctly.

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Archive all previous drawing revisions and maintain clear historical records.

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Support the administration and coordination of BREEAM documentation and folder structures.

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Liaise directly with the client’s design team on documentation queries and submissions.

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Carry out QA checks on information issued to site teams to ensure accuracy.

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Compile Health & Safety Files and O&M Manuals; maintain trackers for all relevant documentation.

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Ensure all project documentation returned to Head Office meets ISO9001 and ISO14001 standards.

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Provide occasional cover for the Office Coordinator when required.

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Maintain compliance with quality, environmental, health, and safety procedures under ISO9001, ISO14001, and OHSAS 45001.

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Adhere to the company’s Health & Safety Policy at all times.

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Participate in CPD activities, training, and ongoing professional development.

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Contribute to company-wide Corporate Social Responsibility initiatives.

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Undertake additional duties as needed for the effective performance of the role.

Person Specification

Required Experience

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Proven administrative experience in a fast-paced environment.

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Experience in managing information methodically and accurately.

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Able to work to tight deadlines and manage competing priorities.

Desirable Experience

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Setting up and maintaining electronic filing systems.

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Previous administrative experience within the construction industry.

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Competence using DWG viewers and Adobe software.

Education

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GCSE Grade C or above in Maths and English, or NVQ Level 2 in Business Administration (or equivalent).

Skills & Abilities

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Strong working knowledge of Microsoft Office applications.

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Excellent organisational and communication skills.

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Ability to develop and maintain strong working relationships.

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Exceptional attention to detail with high levels of accuracy. xiskglj

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Capable of working both independently and as part of a wider team.

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Excellent written and verbal communication skills