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- Tasks: Support the Commercial Director with diverse responsibilities and ensure smooth business operations.
- Company: Join a dynamic organization focused on real estate development in the UK and France.
- Benefits: Enjoy career progression opportunities and be part of a supportive team culture.
- Why this job: Be the gatekeeper for senior employees and contribute to impactful marketing and sales strategies.
- Qualifications: 5+ years as an Executive Assistant, proficient in Microsoft Office and Excel, A level or degree required.
- Other info: Participate in charitable events supporting Caudwell Children and embrace a culture of enthusiasm and honesty.
The predicted salary is between 36000 - 60000 £ per year.
Role Profile: Executive Assistant
Responsible to: Commercial Director
Location: Mayfair, London (Full-time Office Based)
Contract: Maternity Leave Cover
Role Summary:
The candidate will support the Commercial Director and his team with a diverse portfolio of responsibilities across the company’s development projects in the UK and France.
Providing strong secretarial support, this is a varied and key role ensuring the efficient and smooth running of multiple business activities.
The successful candidate will be highly competent and confident in all aspects of diary management and used to being the gatekeeper for senior employees.
The Executive Assistant will be expected to have the ability to operate autonomously and be able to undertake any task with confidence and enthusiasm.
This is an opportunity to join an exciting and dynamic organisation and to support a talented team of professionals in the delivery of Marketing & Sales strategies across the company’s various projects. The role offers opportunities for career progression.
Key Responsibilities (include but are not limited to):
- Support the Commercial Director in the management of his responsibilities and those of the Sales & Marketing function across the department.
- Assist with the management of the company’s investment & development portfolio.
- Support the team with administration tasks.
- Arranging staff travel.
- Processing expenses.
- Efficient data management.
- Office Floor and Presentation Suite management (monitoring, ordering and distributing supplies).
- Support the team's and the Presentation Suite calendars, booking meetings and scheduling regular maintenance.
- Liaising with the Asset Management Team on building maintenance to reduce disruption to the sales experience.
- Contractor management, monitoring service and standards and reporting back where required.
- Overseeing the preparation of the Presentation Suite for visitors, all rooms are set up as required and reset after use.
- Any other ad hoc duties that may be required.
Experience:
- At least five years’ experience as an Executive Assistant in a real estate organisation.
- Be financially numerate and confident in using Microsoft Excel.
- Fully proficient in using Microsoft Office Suite.
- Well organised with an attention for detail.
- Educated to an A level or University Degree Level.
Cultural Requirements
- Articulate and a confident communicator; able to listen and influence through discussion.
- Adaptability and strength of character is vital to be in tune with the Caudwell culture.
- Enthusiasm, energy, and honesty are important qualities.
- Caudwell often gets involved with events to support Caudwell Children, a charitable nature and willingness to participate and champion this worthwhile cause would align with the Caudwell culture.
Executive Assistant employer: Caudwell
Contact Detail:
Caudwell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the real estate industry, especially in the UK and France. Understanding the market trends and key players will help you engage more effectively during interviews and demonstrate your knowledge of the sector.
✨Tip Number 2
Highlight your experience in diary management and being a gatekeeper for senior executives. Be prepared to share specific examples of how you've successfully managed competing priorities and ensured smooth operations in previous roles.
✨Tip Number 3
Showcase your proficiency in Microsoft Office Suite and Excel by discussing any relevant projects or tasks where you've utilized these tools. This will demonstrate your technical skills and ability to handle data management efficiently.
✨Tip Number 4
Emphasize your adaptability and strong communication skills. Prepare to discuss situations where you've had to adjust quickly to changes or challenges, as well as how you've effectively communicated with various stakeholders.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an Executive Assistant, particularly in real estate. Emphasize your skills in diary management, administration tasks, and any experience with financial numeracy and Microsoft Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your ability to operate autonomously and your experience in supporting senior executives. Highlight your adaptability and how you align with the Caudwell culture.
Showcase Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any specific tools or software you have used in previous roles. Provide examples of how you've managed multiple tasks efficiently and supported teams effectively.
Highlight Charitable Involvement: If you have experience with charitable organizations or events, mention it in your application. This aligns with the company's values and shows your willingness to participate in community initiatives, which is important to the Caudwell culture.
How to prepare for a job interview at Caudwell
✨Showcase Your Diary Management Skills
Since the role heavily involves diary management, be prepared to discuss your experience in this area. Share specific examples of how you've successfully managed complex schedules and prioritized tasks for senior executives.
✨Demonstrate Financial Numeracy
As the position requires financial competence, brush up on your Excel skills and be ready to discuss how you've used data management in previous roles. Highlight any experience you have with budgeting or expense processing.
✨Emphasize Your Organizational Skills
The job demands a high level of organization and attention to detail. Prepare to provide examples of how you've maintained order in busy environments, managed multiple projects simultaneously, and ensured smooth operations.
✨Align with the Company Culture
Caudwell values enthusiasm, energy, and a charitable spirit. Be ready to discuss how your personal values align with theirs, and share any relevant experiences that demonstrate your commitment to community involvement or teamwork.
