Position: Administration Assistant
Location : Mayfair, London (Site Office and Presentation Suite)
Terms: Full-time, 18-month fixed-term contract (with strong view to growth and extension)
Reporting To: Senior Leadership Team
Purpose: To provide high-quality administrative support, ensure the seamless operation of project offices, and assist the delivery and wider project teams in executing the legacy 1 Mayfair development.
Key Responsibilities
Office & Reception Management
- Visitor Welcome: Greet guests professionally and provide refreshments.
- Communication: Answer incoming phone calls, transfer enquiries, and handle daily correspondence.
- Logistics: Arrange couriers and liaise with logistics suppliers to secure accurate shipping quotes.
- Supplies: Maintain office tidiness and ensure meeting rooms are stocked and prepared.
Project & Team Support
- Meeting Coordination: Schedule meetings, book rooms, manage diaries, and coordinate hospitality.
- Document Control: Assist the document control team by uploading technical drawings and project files.
- Administration: Draft, format, print, photocopy, and file project documents with high accuracy.
- Ad-Hoc Tasks: Enthusiastically undertake diverse administrative duties to support the wider delivery team.
Person Specification
Experience & Technical Skills
- Office Background: Proven experience working in a professional office environment.
- Software Proficiency: Strong skills in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Calendar Management: Essential experience in managing complex diaries and schedules.
- Document Handling: Experience with digital filing systems or document control platforms is highly desirable.
Personal Attributes
- Proactive Attitude: Energy, enthusiasm, and a resilient \"can-do\" approach to work.
- Attention to Detail: Exceptional accuracy in formatting documents and managing data.
- Communication: Outstanding verbal and written communication skills at all professional levels.
- Adaptability: Willingness to handle both minor administrative tasks and larger project duties.
- Team Player: Ability to blend seamlessly into a close-knit, fast-paced delivery team.
Benefits & Remuneration
- Salary: Competitive and commensurate with experience and abilities.
- Growth: Clear opportunities for professional development and contract extension within a high-profile legacy project.
Administrative Assistant employer: Caudwell
At Caudwell, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation. Our team members benefit from extensive professional development opportunities, competitive remuneration, and the chance to work on prestigious projects in iconic locations like Mayfair and the South of France, making every day both meaningful and rewarding.
