At a Glance
- Tasks: Provide essential admin support and manage schedules in a vibrant educational environment.
- Company: St Aloysius’ College, a welcoming community in the heart of Glasgow.
- Benefits: Flexible part-time hours, access to gym facilities, and a focus on staff wellbeing.
- Other info: Opportunity for career growth in a dynamic educational setting.
- Why this job: Join a supportive team making a real difference in students' lives.
- Qualifications: Administrative experience, strong interpersonal skills, and proficiency in MS Office.
The predicted salary is between 25441 - 25441 £ per year.
Overview
£25,441 (pro rata) Part Time (2 – 3 days per week) Fixed Term to June 2027
The Opportunity
In this interesting and varied role, you’ll be an integral member of the central administrative team, providing comprehensive administrative and secretarial support to all academic and non-academic departments. We are flexible with regards to the number of days (2 – 3), ideally looking to fill a full year vacancy, but will consider Term Time working.
How you will make an impact
Your responsibilities will include:
- Updating and maintaining accurate information on College databases
- Managing multiple schedules, calendars and email inboxes
- Assisting in the preparation of materials for meetings and events
- Providing reception cover as the first point of contact
This role requires providing a professional, informed and welcoming atmosphere when dealing with all staff, visitors, pupils, parents and prospective parents.
What We Offer
Based in the heart of Glasgow’s City Centre with easy access to transport links, the College offers an inclusive culture based on integrity, respect and personal excellence in making a difference in the lives of its pupils, parents and staff alike. As part of the St Aloysius’ family, you will be working for an open and flexible employer. We are committed to safeguarding and promoting the welfare of our children and young people and all staff share this commitment. We provide staff access to our multi gym suite and have a genuine commitment to staff wellbeing.
What you need to succeed
Ideally educated to Higher level, you must be able to demonstrate proven administrative experience, preferably within an educational or public sector environment and possess excellent interpersonal skills and attention to detail. Highly organised with the ability to multi-task, prioritise and work to tight deadlines, you must also be able to work collaboratively and build effective working relationships at all levels. Sound experience in MS Office packages including Word, Excel, PowerPoint and databases is essential.
The post holder will be expected to assist at College events as required which may be out of hours.
St Aloysius' College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful applicants will be required to undertake appropriate pre-employment checks including PVG checks. All appointments are subject to satisfactory references. We reserve the right to interview and appoint prior to the closing date.
About St Aloysius’ College
We are a happy and welcoming Catholic community in the heart of Glasgow that serves young people from ages 3 to 18. As a Jesuit school, we are part of a worldwide organisation that educates over two million students with a tradition over 450 years old. At its core, Jesuit education is about nurturing in students a secure sense of the love of God in all things. St Aloysius’ College seeks to form happy, kind, and generous young ‘men and women for others’, who have developed excellence in their abilities and character and are ready to serve others and the world, following the example of Jesus. We treasure every student in our school, and they are the focus of everything we do. We want each one to feel known and loved, and at St Aloysius’ College, we are lucky to have supportive parents and generous staff who help us achieve this.
Clerical Assistant in Glasgow employer: Catholic Independent Schools
St Aloysius' College is an exceptional employer located in the vibrant heart of Glasgow, offering a supportive and inclusive work culture that prioritises integrity, respect, and personal excellence. With flexible working arrangements, access to a multi-gym suite, and a strong commitment to staff wellbeing, employees are encouraged to grow and thrive within a community dedicated to making a positive impact on the lives of young people. Join us in fostering a nurturing environment where every staff member is valued and empowered to contribute meaningfully to our mission.
Contact Details:
Catholic Independent Schools Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to current or former employees of St Aloysius’ College on LinkedIn. A friendly chat can give us insider info about the role and help you stand out when applying.
✨Tip Number 2
Prepare for the interview by practising common questions related to clerical tasks. We suggest role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple schedules or projects in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Clerical Assistant in Glasgow
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Clerical Assistant role. Highlight your administrative experience and skills that match what we’re looking for, like attention to detail and organisational abilities.
Show Off Your Interpersonal Skills:Since you’ll be the first point of contact, it’s crucial to demonstrate your excellent interpersonal skills. Use examples in your application that showcase how you’ve built effective relationships in previous roles.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid fluff and focus on what makes you a great fit for our team.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our community!
How to prepare for a job interview at Catholic Independent Schools
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Clerical Assistant. Familiarise yourself with tasks like managing schedules, maintaining databases, and providing reception cover. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or tight deadlines. Be ready to discuss how you prioritise your workload and keep everything on track, as this will resonate well with the interviewers.
✨Brush Up on Your Tech Skills
Make sure you're comfortable using MS Office packages like Word, Excel, and PowerPoint. If you have experience with databases, be prepared to talk about it. You might even want to bring up specific projects where you used these tools effectively, as it shows you're ready to hit the ground running.
✨Emphasise Your Interpersonal Skills
As a Clerical Assistant, you'll be the first point of contact for many people. Highlight your interpersonal skills by sharing examples of how you've built effective working relationships in the past. Whether it's dealing with staff, parents, or students, showing that you can create a welcoming atmosphere is key.
