School Administrator (Examinations) in Chelmsford

We are seeking to appoint a School Administrator (Examinations) to join our School on a term time only basis. The School Administrator will support the Examinations Manager in ensuring the effective planning, coordination, and delivery of internal and external examinations. Alongside this role, the School Administrator (Examinations) works to support the Head of Learning Development in the administration of Access Arrangements for our students. The role contributes to the smooth running of the School’s administrative function and upholds the School’s Catholic ethos, values, and strategic aims.

Key responsibilities:

• Assist the Examinations Manager with the electronic entry of candidates for examinations, ensuring accuracy of entry codes and tiers.
• Distribute examination entry forms to students and Heads of Department.
• Assist the Examinations Manager in the production of timetables for internal and external examinations and distribute these to students and relevant staff.
• Liaise with Heads of Department and Heads of Division to compile candidate entry information.
• Assist with the management of examinations, including room bookings and layout coordination with the Operations team.
• Assist in coordinating and supporting the invigilation team, including training arrangements.
• Support the Examinations Manager in ensuring that all examinations are run according to the JCQ regulations; this includes being present in the examination venues at the start and end of examinations.
• Provide administrative support to the Head of Learning Development in the collation of evidence towards Access Arrangements and the completion of the application forms required.
• Provide a professional and efficient response to telephone enquiries, and draft letters and emails on behalf of senior staff in a timely manner.

The successful candidate will be expected to:

• Have a clear understanding of and commitment to the values of a Catholic independent school.
• Have experience in examination administration or invigilation.
• Understand safeguarding responsibilities and child protection requirements.
• Have excellent communication skills, with a high standard of written and spoken English.
• Have strong IT skills, including experience with databases and spreadsheets.
• Demonstrate high levels of accuracy and attention to detail.
• Be able to prioritise workload and meet tight deadlines.
• Be educated to A Level standard or equivalent.
• Be able to work effectively as part of a team.
• Demonstrate alignment with the Mission & Ethos Statement.
• Demonstrate integrity and uphold values of care, trust, and respect.

What New Hall offers:

• Excellent benefits & CPD.
• Lunch without charge in term time.
• Discounted annual membership for New Hall Sport Club.

SAFEGUARDING AND FURTHER INFORMATION:

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment. All adults employed by the New Hall School have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview. As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE). New Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.