At a Glance
- Tasks: Manage finances for a parish and school, ensuring smooth operations and compliance.
- Company: Join a supportive community focused on faith and education.
- Benefits: Competitive salary, comprehensive benefits, and opportunities for professional growth.
- Other info: Collaborative environment with a focus on service and teamwork.
- Why this job: Make a meaningful impact in your community while developing your business skills.
- Qualifications: Associate degree in Business or equivalent experience; QuickBooks knowledge required.
The predicted salary is between 40580 - 49712 € per year.
Salary range: $40,580 - $49,712
Full-Time: 40 hours per week
Benefits: Summary of Benefits
Reports to: Pastor
Financial- Oversee financial operations for parish & school.
- Maintain banking agreements and account documents.
- Process and pay invoices and file paid invoice copies.
- Post all accounting data into QuickBooks program.
- Reconcile seven bank accounts monthly.
- Responsible for cash management between checking and savings accounts.
- Prepare and submit data to diocesan accounting department.
- Reconcile diocesan financial reports with parish QuickBooks program.
- Share financial information with pastor and school principal.
- Prepare the annual budgets for parish & school.
- Work with principal on school budget.
- Draft employee payroll increases.
- Submit budgets to diocese.
- Prepare and publish parish financial report and the current budget to parishioners.
- Prepare reports and agendas for quarterly Finance Council meetings.
- Attend meetings.
- Prepare annual and monthly reports for state nutrition program.
- Keep compliant with nutrition program procedures.
- Collect W-9 forms and certificates of liability insurance from vendors.
- Mail IRS forms 1096 & 1099 annually.
- Submit W-2 information for priest(s) to the diocese.
- Facilitate & respond to diocesan and state nutrition department audits.
- Seeks, submits, and maintains information for grants.
- Coordinate payment plans for delinquent school families.
- Utilize the FACTS school tuition and enrollment database as needed.
- Supervise parish custodial staff.
- Supervise school custodial and kitchen staff in conjunction with principal.
- Process parish payroll in Paylocity program.
- Assist school supervisor with school payroll.
- Maintain employees’ employment files.
- Process new employee paperwork and employee termination paperwork.
- Send paperwork to the appropriate diocesan departments.
- Generate contracts for salaried staff and process accordingly.
- Tabulate employee vacation days, sick days, personal days, and paid personal time hours.
- Process criminal background checks for employees and volunteers.
- Communicate changes in employee handbook and diocesan policies to parish and school staff.
- Attend monthly Buildings and Grounds Committee meetings.
- Assist in communications between B & G Committee and Finance Council.
- Submit paperwork for projects to diocesan office as needed.
- Work with vendors on contracts and agreements as needed.
- Serve as liaison between parish/school and diocesan offices (accounting, legal, payroll, finance, charitable giving, health insurance, education office).
- Destroy old files according to the diocesan document retention schedule.
- Attend parish staff, diocesan and nutrition program meetings.
- Support office telephone VOIP system.
- Minimum of Associate degree in Business, related discipline, or equivalent experience.
- Strong knowledge of QuickBooks and Microsoft Office applications.
- Basic knowledge of accounting practices.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Ability to work in a team environment and have a service mindset when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be trusted with highly confidential information.
- Strong drive to achieve results.
Business Manager employer: Catholic Diocese of Rockford
As a Business Manager at our parish and school, you will be part of a supportive community that values collaboration and service. We offer competitive salaries, comprehensive benefits, and opportunities for professional growth within a faith-based environment that prioritises integrity and respect. Join us in making a meaningful impact while enjoying a fulfilling work culture that encourages teamwork and personal development.
Contact Detail:
Catholic Diocese of Rockford Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Business Manager
✨Network Like a Pro
Get out there and connect with people in the industry! Attend local events, join relevant groups on social media, and don’t be shy about reaching out to folks on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Ace the Interview
When you land that interview, prepare like it’s a big exam! Research the parish and school, understand their financial operations, and think of questions to ask. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute.
✨Follow Up
After your interview, don’t just sit back and wait! Send a quick thank-you email to express your appreciation for the opportunity. It shows you’re proactive and keeps you fresh in their minds as they make their decision.
✨Apply Through Our Website
Make sure to apply through our website for the best chance at landing that Business Manager role! We keep everything organised and it helps us track your application better. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Business Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Business Manager role. Highlight your knowledge of QuickBooks and any relevant financial management experience to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this position and how your values align with the mission of the Catholic Church. We love seeing genuine enthusiasm!
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforwardness, so avoid jargon and make sure your qualifications stand out without fluff.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of being noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at Catholic Diocese of Rockford
✨Know Your Numbers
Brush up on your financial knowledge, especially regarding QuickBooks and basic accounting practices. Be ready to discuss how you've managed budgets or reconciled accounts in the past. This will show that you’re not just familiar with the tools but also understand their practical applications.
✨Showcase Your Team Spirit
Since this role involves working closely with various teams, be prepared to share examples of how you've collaborated effectively in previous positions. Highlight your service mindset and how you’ve supported colleagues in achieving common goals.
✨Understand the Mission
Familiarise yourself with the Catholic Church's teachings and values. During the interview, express how your personal values align with the mission of the parish and school. This connection can set you apart as a candidate who truly understands the role’s significance.
✨Prepare for Real Scenarios
Think about potential challenges you might face in this position, such as managing payroll or handling confidential information. Prepare to discuss how you would approach these situations, demonstrating your problem-solving skills and ability to maintain confidentiality.
