Logistics & Supply Chain Coordinator

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you are joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. Together, we are building a better world, so we can all enjoy living in it.

Salary: Starting from £27,914.00 (dependent on experience)

Location: Aberdeen, Scotland

Benefits:

• 29 days annual leave plus 4 public holidays
• Contributory pension scheme - Caterpillar will double the employee's contribution up to 10%
• Contributory share scheme - Caterpillar will match 50% of the employee's contribution
• Optional flexible benefits including access to health and dental care plans, EV car lease, holiday purchase

About SPM Oil & Gas: SPM Oil & Gas, a Caterpillar company, provides superior products and service solutions to make our customers more efficient and lower total cost of ownership. We offer a wide range of career opportunities across a variety of technical and business roles in engineering and service locations worldwide.

Job Summary: To assist the Logistics and Supply Chain department with daily activities surrounding imports and exports, providing administration and finance support where required.

What You Will Do:

• Ensure full adherence to SPM Oil & Gas Health & Safety, Environmental, and Quality policies at all times.
• Prepare commercial invoices for export and manage the sales scheduling log.
• Maintain compliance with all applicable regulations and procedures.
• Perform all incoming stock activities, including completing TBS reports, verifying commercial invoices, and preparing clearance instructions.
• Monitor and track late incoming stock to support operational continuity.
• Update all trackers to provide accurate status updates and ensure transparency for the sales team.
• Coordinate customer collections and manage invoicing activities.
• Liaise effectively with freight forwarders and customs brokers to support shipments and customs processes.
• Assist in responding to audit queries and ensuring timely resolution.
• Support the investigation and reconciliation of stock discrepancies.
• Assist with purchasing external goods and services as required.
• Support the accounts payable function through accurate PO receipting.
• Assist with reconciling and maintaining accurate company credit card records in line with established procedures.
• Manage the procurement of office supplies.
• Coordinate the purchase and distribution of weekly healthy snacks.
• Assist with arranging and managing company travel requirements.
• Handle incoming and outgoing mail and courier services upon request.
• Manage incoming calls in a professional and timely manner.
• Perform additional administrative duties as required to support the department.
• Assisting the Logistics & Supply Chain Manager with imports and exports, ensuring company policy and compliance is maintained at all times (90%)
• Provide administrative support where required in the business (10%)

What You Have:

• Strong communication and interpersonal skills, with exceptional organisational ability
• Hands-on experience with Syteline or comparable ERP systems
• Proficiency in Microsoft Office applications, including Word and Excel
• An enthusiastic, proactive, and adaptable approach to work
• Proven ability to manage time effectively and prioritise tasks in a multitasking environment
• High level of accuracy and strong attention to detail
• Strong critical-thinking capabilities
• Demonstrated initiative and a self-starter mindset
• Effective problem-solving skills
• A collaborative team player who can also work independently
• Strong customer service orientation
• Quick learner with the ability to grasp new concepts rapidly
• Consistently proactive in day-to-day responsibilities
• Resilience and the ability to perform effectively in a fast-paced environment

Core Competencies:

• Health and Safety Focus: Performs work in a safe manner at all times and observes safety and security procedures; avoids shortcuts that increase health and safety risks to self or others; reports potentially unsafe conditions and potential hazards; encourages and supports others to be safe while at work.
• Diversity and Inclusion: We are fully committed to providing equality of opportunity in employment and value the differences that a diverse workforce brings to our organization.
• Ethics & Compliance: We are committed to delivering a world-class Ethics and Compliance Program as we work to strengthen our values-based culture.

This role is based at the Aberdeen Service Centre in Portlethen, 5 days per week on site.

About Caterpillar: Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world.

NB. The panel cannot make assumptions when shortlisting therefore please demonstrate your qualifications and experience on your CV relevant to the criteria outlined.

This position requires working onsite five days a week. Visa Sponsorship is not available for this position.