At a Glance
- Tasks: Support the legal department with administrative tasks and excellent customer service.
- Company: Join Caterpillar, a global leader in sustainable innovation.
- Benefits: Enjoy competitive salary, generous leave, bonuses, and flexible benefits.
- Other info: Great opportunity for career growth in a supportive culture.
- Why this job: Be part of a team making a real impact in a fast-paced environment.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 27000 - 32000 £ per year.
Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. Together, we are building a better world, so we can all enjoy living in it.
Salary: £27,000 to £32,000 per annum (dependent upon experience)
Location: Peterborough, Cambridgeshire
Benefits:
- 25 days annual leave
- Up to 9% bonus
- Contributory pension scheme - Caterpillar will double the employee's contribution up to 10%
- Contributory share scheme - Caterpillar will match 50% of the employee's contribution
- Optional flexible benefits including access to health and dental care plans, EV car lease, holiday purchase
About IPSD: Caterpillar’s Industrial Power Systems Division (IPSD) has worldwide responsibility for the design and manufacturing of 0.5L-18L engines as well as worldwide responsibility for sales, support and marketing of industrial engines 0.5-64L and Caterpillar Defense. IPSD products are sustainably manufactured, marketed, sold and supported under the Cat and Perkins brands including diesel, gas, alternative fuels, hybrids and electric solutions.
Job Opportunity: This is an exciting opportunity to join the legal department as an administrative assistant, supporting the business in a busy, fast paced, and varied role where you can provide excellent customer service skills. In this role you will provide confidential, clerical, flexible assistance and administrative support to the legal department and other team members to allow for more efficient operations.
Job Responsibilities and Duties:
- Extensive diary management, scheduling meetings and maintaining calendars.
- Coordinate communications by receiving and passing along e-mails, notices, etc.
- Assist with providing an efficient correspondence via email and phone.
- Manage expenses and processing.
- Offering a highly confidential, flexible administrative support function.
- Operate a PC and standard software programs.
- Assist with organising all UK and overseas travel arrangements.
- Maintain staff attendance records for holidays, sick days, personal time, etc.
- Prepare presentation materials as needed.
- Maintain records and prepare reports such as organization charts, phone lists, records retention, budget information, etc.
- Arrange customer/dealer/consultant visits including lodging, meals, scheduling, meetings, etc.
- Provide routine maintenance for equipment such as fax, copier, printer, etc. by adding toner, changing settings or calling for support, etc.
- Provide other routine administrative duties as required.
Skills and Experience:
- Accuracy and Attention to Detail: High attention to detail with strong time management and organisation skills.
- Flexibility and Adaptability: PA Experience dealing with senior leaders would be an advantage. Able to work to tight deadlines whilst prioritising workload. Flexible and adaptable to change. Self-motivated with a proactive approach.
- Microsoft Office: Highly proficient in Microsoft office including Outlook, Word, Excel and PowerPoint. Strong ability to prepare presentation materials with excellent visual skills and presentations PowerPoint.
- Effective Communications: Excellent written and verbal communication. Able to operate with integrity, always maintaining confidentiality. Strong communication skills.
Prior experience within the legal or compliance industry would be considered advantageous.
This position requires working onsite five days a week.
Administrative Assistant employer: Caterpillar Brazil
Caterpillar Inc. is an exceptional employer that prioritises the well-being and growth of its employees, offering a supportive work culture in Peterborough. With competitive salaries, generous benefits including a contributory pension scheme and flexible perks, as well as opportunities for professional development within a global team dedicated to sustainability and innovation, joining Caterpillar means being part of a community that values both personal and professional success.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative skills, attention to detail, and any relevant experience in a legal or compliance setting. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Administrative Assistant role. Share specific examples of how you've provided excellent customer service and managed multiple tasks effectively.
Showcase Your Microsoft Office Skills:Since proficiency in Microsoft Office is key for this role, make sure to mention your experience with Outlook, Word, Excel, and PowerPoint. If you've created presentations or managed calendars, let us know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team at Caterpillar!
How to prepare for a job interview at Caterpillar Brazil
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant at Caterpillar. Familiarise yourself with diary management, communication coordination, and the importance of confidentiality. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisation Skills
Since this role requires strong time management and organisation skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and adapted to changing circumstances.
✨Demonstrate Your Communication Skills
Effective communication is key for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief introduction about yourself that highlights your relevant experience and skills, ensuring you come across as confident and professional.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, or specific challenges the legal department faces. This not only shows your interest but also helps you determine if this is the right fit for you.
