PA/Secretary – Full Time – Nottingham Administration

Personal Assistant

We are seeking a highly organised, proactive and professional Personal Assistant to provide comprehensive administrative and secretarial support to Executive Directors

This is a fast-paced and varied role where you will be responsible for managing complex diaries, coordinating meetings, handling confidential correspondence and ensuring the smooth day-to-day operation of the Executive Directors’ portfolios. The successful candidate will act as a key point of contact for internal and external stakeholders and play a vital role in supporting senior leadership.

Key Responsibilities

Executive Support

• Manage complex and constantly changing diaries.
• Coordinate meetings, appointments and travel arrangements.
• Monitor and manage Executive Directors’ email inboxes.
• Handle incoming and outgoing correspondence.
• Prioritise enquiries and respond appropriately on behalf of Executive Directors.
• Prepare reports, presentations and professional documentation.

Meeting & Committee Support

• Organise and attend Board and Committee meetings.
• Produce accurate minutes and action logs.
• Prepare agendas and circulate papers to agreed deadlines.
• Track actions and ensure timely follow-up.
• Maintain meeting records and governance documentation.

Stakeholder Management

• Build effective relationships with colleagues, senior leaders, external partners and regulatory bodies.
• Act as a professional ambassador for the organisation.
• Manage sensitive and confidential information with discretion.
• Deal professionally with complex enquiries and challenging situations.

Administrative & Office Management

• Maintain electronic and paper filing systems.
• Ensure accurate record keeping and document management.
• Support projects and ad hoc work as required.
• Contribute to the continuous improvement of office processes and systems.
• Provide cover for colleagues during periods of absence.

What We’re Looking For

Essential

• Significant recent experience providing PA support at Director or Senior Manager level.
• Experience managing multiple priorities and competing deadlines.
• Experience taking minutes at senior-level meetings and committees.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• Ability to work proactively, independently and under pressure
• Excellent attention to detail and problem-solving abilities.
• Experience working within healthcare

Personal Qualities

We are looking for someone who:

• Is highly organised and dependable.
• Has exceptional interpersonal and communication skills.
• Remains calm and effective under pressure.
• Is confident working with senior stakeholders.
• Demonstrates initiative and excellent judgement.
• Can adapt quickly to changing priorities and business needs.
• Models the organisation’s values of Kindness, Respect, Trust and Honesty

The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Salary: £15.95/hour

Job Type: Temporary

Location: Nottingham, Nottinghamshire