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- Tasks: Manage reception, diaries, travel, and meetings in a vibrant office environment.
- Company: Join a leading Global Beauty Group making waves in the industry.
- Benefits: Enjoy flexible hours, healthy snacks, and a dynamic work culture.
- Why this job: Perfect for those who thrive in a collaborative setting and want to grow their career.
- Qualifications: Previous office management experience is essential; proficiency in Word, Excel, and PowerPoint required.
- Other info: Immediate availability needed; potential for more hours as you grow with us.
A leading Global Beauty Group is seeking an Office Manager to be based in their London offices.
REPORTS TO: General Manager
Working Days & Hours: 08:30am - 1:30pm, Monday to Thursday. Possibility to add more hours.
POSITION SUMMARY: To manage reception, diaries, travel, meetings, and maintain an efficient office environment. Provide administrative and clerical support to the General Manager and other staff. Assist in growing the business in line with Company Forecasting.
AREAS OF RESPONSIBILITY & KEY ACCOUNTABILITY:
- Answer general calls and calls to the General Manager; take and distribute messages.
- Maintain & coordinate the Calendar of the General Manager & other Senior Managers.
- Coordinate and organize appointments and meetings as directed by the General Manager.
- Arrange work events and take minutes at meetings as directed by the GM.
- Organize travel & accommodation arrangements for staff as directed by Senior Managers.
- Assist with event planning and implementation as directed by Senior Managers.
- Greet visitors and direct them to the appropriate staff member.
- Prepare refreshments and lunches for meetings as directed by Senior Managers.
- Receive, sort, and distribute incoming mail/deliveries or direct them accordingly.
- Assist in preparing outgoing mail, including arranging deliveries.
- File, scan, and copy documents as directed.
- Maintain office IT and storage systems with assistance from the Group IT Department.
- Maintain documents, reports, and correspondence as directed by the General Manager.
- Perform work-related errands as requested by the General Manager.
- Monitor and maintain office supplies; ensure Health & Safety audits are conducted and improvements are implemented if advised.
- Ensure office areas are clean and tidy; provide healthy snacks regularly.
- Arrange and collect couriers as required.
Skills, Experience, and Competencies:
- Collaborative, competent, engaging, proactive, and approachable demeanor.
- Previous office management experience essential.
- Business college training is an advantage.
- Proficient in Word, Excel, & PowerPoint.
- Strong numerical and literacy skills.
- Excellent organization, planning, and prioritization skills.
- Excellent verbal and written communication skills.
- Problem-solving ability.
- Attention to detail and accuracy.
- Reliable and flexible.
- Experience in the brand industry is a plus but not essential.
- Flexible with a strong team spirit.
- Analytical thinking skills.
Part-time Office Manager (Inmediate availability). Job in London Education & Training Jobs employer: Catenon
Contact Detail:
Catenon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Office Manager (Inmediate availability). Job in London Education & Training Jobs
✨Tip Number 1
Familiarise yourself with the company culture of the Global Beauty Group. Research their values and mission statement to understand what they prioritise in their employees. This will help you align your approach during any interviews or discussions.
✨Tip Number 2
Network within the beauty and education sectors. Attend industry events or join relevant online forums to connect with professionals who might have insights about the company or the role. Personal connections can often lead to job opportunities.
✨Tip Number 3
Prepare to discuss your previous office management experiences in detail. Think of specific examples where you demonstrated strong organisational skills, problem-solving abilities, and how you contributed to a positive office environment.
✨Tip Number 4
Showcase your proficiency in Microsoft Office tools during any interactions. Be ready to discuss how you've used Word, Excel, and PowerPoint in past roles, as these skills are essential for the position and will demonstrate your readiness for the job.
We think you need these skills to ace Part-time Office Manager (Inmediate availability). Job in London Education & Training Jobs
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant office management experience and skills that align with the job description. Emphasise your organisational, planning, and communication abilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your proactive approach and ability to manage multiple tasks effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Word, Excel, and PowerPoint, as well as any previous experience in the beauty or brand industry, even if it's not essential.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Office Manager role.
How to prepare for a job interview at Catenon
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate excellent organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your planning and prioritisation skills.
✨Familiarise Yourself with the Company
Research the Global Beauty Group before your interview. Understand their values, mission, and recent developments in the beauty industry. This will help you tailor your responses and show genuine interest in the company.
✨Prepare for Common Questions
Anticipate questions related to office management, such as how you handle scheduling conflicts or manage office supplies. Practising your answers will help you feel more confident and articulate during the interview.
✨Demonstrate Your Communication Skills
Since the role involves interacting with various stakeholders, be prepared to showcase your verbal and written communication skills. You might be asked to provide examples of how you've effectively communicated in previous roles, so have those ready.
