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- Tasks: Support daily operations, manage communications, and ensure smooth administrative processes.
- Company: Catch22 College Nottingham, dedicated to empowering students.
- Benefits: Gain valuable experience in a supportive environment with career growth opportunities.
- Why this job: Make a difference in students' lives while developing essential administrative skills.
- Qualifications: Level 2 in English and Maths; experience in administration preferred.
- Other info: Fast-paced environment with a focus on teamwork and student support.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for an experienced and reliable College Administrator for our Catch22 College Nottingham site. As a College Administrator, you will be providing day-to-day administrative support, ensuring an effective and professional service in our College provision. You will also play a key role in ensuring the smooth running of the systems and processes that support the day-to-day running of the provision.
Responsibilities
- Supporting the day-to-day running of the centre, answering phones (taking accurate messages or referring callers), managing the post systems, ordering and replenishing refreshment and stationery.
- Overseeing attendance monitoring, calling students, writing letters, inputting onto online registers.
- Supporting the team with any administrative related tasks such as booking meetings, arranging refreshments for meetings, writing letters, shredding, photocopying etc.
- Completing learner bursary spreadsheet and sending to finance in line with deadlines.
- Facilitating communications between Head Office, the wider Directorate and the Programme in order to ensure effective support for the network.
- Using the purchasing system to raise purchase orders, requisitions and receipt goods.
- Dealing with enquiries relating to purchase orders and requisitions from suppliers, finance and accounts payable.
- Overseeing Petty Cash systems and ensuring that this is replenished in a timely manner so as not to affect the smooth running of the service.
- Complying with Health and Safety policies and procedures.
- Acting as a First Aider and Fire Warden in the Centre.
- Acting as an Exams Administrator to the Centre’s Awarding body, enrolling students onto relevant courses, and applying for certification on completion.
Qualifications
Essential Qualifications
- Level 2 or equivalent in English and Maths.
Desirable Qualifications
- Business Administration qualification.
Essential Experience
- Proven experience of working in an Administrative capacity.
- Excellent knowledge of Microsoft Office including Word, Excel, and PowerPoint.
- Proven ability to communicate effectively at all levels and build sound relationships.
- Knowledge of finance, invoicing and administrative systems.
- Experience of data entry onto databases.
- Able to draft own correspondence and proofread.
- Able to develop administration & finance procedures.
Desirable Experience
- Experience working within a school, college or other educational settings.
- Experience working in a setting with vulnerable/challenging young people.
Essential skills and abilities
- Ability to build and develop good working relationships at all levels, internally and with outside organisations.
- Ability to operate in a fast-paced, challenging and diverse environment.
College Administrator in Nottingham employer: Catch22
Contact Detail:
Catch22 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land College Administrator in Nottingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, attend local events, and don’t be shy about asking for introductions. We all know someone who knows someone, so leverage that to get your foot in the door.
✨Tip Number 2
Prepare for those interviews! Research the college and its values, and think about how your experience aligns with their needs. We want you to shine, so practice common interview questions and have some examples ready to showcase your skills.
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from your conversation to remind them of your great fit for the position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always on the lookout for passionate individuals like you to join our team!
We think you need these skills to ace College Administrator in Nottingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the College Administrator role. Highlight your relevant experience in administration, especially any work you've done in educational settings. We want to see how your skills match what we're looking for!
Show Off Your Skills: Don’t forget to showcase your proficiency in Microsoft Office and any other relevant software. If you’ve got experience with finance or invoicing systems, let us know! We love seeing candidates who can hit the ground running.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a great fit. We appreciate a personal touch, so feel free to share your enthusiasm for working with students.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets into our hands quickly. Plus, it shows you’re keen on joining our team at Catch22 College Nottingham!
How to prepare for a job interview at Catch22
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a College Administrator. Familiarise yourself with the day-to-day tasks mentioned in the job description, like managing attendance and handling communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Administrative Skills
Be ready to discuss your experience with administrative tasks, especially those related to finance and data entry. Prepare specific examples of how you've successfully managed similar responsibilities in the past. Highlight your proficiency in Microsoft Office, as this is crucial for the role.
✨Demonstrate Effective Communication
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Think of examples where you've built strong relationships or resolved conflicts. This will showcase your ability to communicate effectively at all levels, which is essential for a College Administrator.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with questions about the college's culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the environment is the right fit for you.
