At a Glance
- Tasks: Support finance operations with accounts, payroll, and administrative duties.
- Company: Join a supportive team at our HQ in Wendover, Bucks.
- Benefits: Full-time role with skill development opportunities in accounts and payroll.
- Other info: Dynamic work environment with a focus on teamwork and compliance.
- Why this job: Gain hands-on experience while contributing to essential financial processes.
- Qualifications: Organisational skills and attention to detail; previous experience is a plus.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a reliable and organised Administration, Accounts & Payroll Assistant to join our team. This role provides essential support to the Finance Manager and wider office team, assisting with a range of administrative, accounts and payroll-related duties. The ideal candidate will be detail-oriented, proactive and comfortable working with financial records, timesheets and general office systems.
Key Responsibilities
- Accounts Support
- Maintain the company credit card account, including collating receipts, entering data into costing and accounting software, ensuring that the nominal codes and job numbers are correct.
- Collate and input weekly subcontractor invoices into costing software and issue them to the Finance Manager for payment processing.
- Ensure that subcontractors CIS details are correct and up to date, issue monthly statements.
- Preparing weekly Agency summary for approval.
- Send purchase invoices out for approval, once authorised enter onto job costing.
- Collate monthly purchase statements and reconcile suppliers accounts in preparation for payment.
- Raise sales invoices, send monthly statements.
- Ensure asset invoices are copied and filed in yearend folder.
- Provide additional reporting and financial information as required.
- Payroll Support
- Produce weekly vehicle tracker report, email to department heads.
- Collate weekly timesheets from site operatives and verify details using vehicle tracker information.
- Check vehicle trackers to assist with accurate timesheet entry.
- Ensure holiday and sickness is recorded on Sage HR, and agrees with timesheets.
- Enter timesheets into costing software and issue payroll summaries to the Finance Manager for processing.
- Compliance
- Ensure all tasks are carried out in accordance with the Company Handbook, Health & Safety regulations, and company policies and procedures.
About You
- Strong organisational and administrative skills.
- High level of accuracy and attention to detail.
- Comfortable working with spreadsheets and office software.
- Ability to manage multiple tasks and meet deadlines.
- Good communication and teamwork skills.
- Previous experience in accounts, payroll, or administration is desirable.
What We Offer
- Supportive team environment.
- Opportunity to develop skills in accounts and payroll.
Administration, Accounts & Payroll Assistant employer: Caswellmaintenance
Join our supportive team at HQ Wendover, Bucks, where we prioritise employee growth and development in a collaborative environment. As an Administration, Accounts & Payroll Assistant, you'll benefit from hands-on experience in finance while enjoying a culture that values accuracy, teamwork, and professional advancement. With a focus on work-life balance and a commitment to your success, this role offers a meaningful opportunity to contribute to our financial operations.
StudySmarter Expert Advice🤫
We think this is how you could land Administration, Accounts & Payroll Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the finance or admin sectors. A personal recommendation can go a long way in landing that interview.
✨Tip Number 2
Prepare for the interview by researching common questions related to administration and payroll roles. We suggest practising your answers out loud to build confidence and ensure you sound natural when discussing your skills.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring along examples of how you've managed tasks or projects in the past, especially those involving financial records or timesheets. This will demonstrate your attention to detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can keep you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Administration, Accounts & Payroll Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your organisational skills and attention to detail. We want to see how your previous experience aligns with the responsibilities of the Administration, Accounts & Payroll Assistant role.
Craft a Compelling Cover Letter:Use your cover letter to showcase your proactive attitude and ability to manage multiple tasks. Let us know why you're excited about joining our team and how you can contribute to our supportive environment.
Showcase Relevant Experience:If you've worked with financial records or payroll before, make it stand out! We love seeing candidates who have hands-on experience that relates directly to the job description.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Caswellmaintenance
✨Know Your Numbers
Brush up on your accounting basics and be ready to discuss financial records. Familiarise yourself with common terms and processes related to accounts and payroll, as this will show your understanding of the role and impress the interviewers.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. Use specific instances where your attention to detail made a difference, especially in administrative or payroll tasks, to demonstrate your fit for the role.
✨Be Proactive
Think about potential challenges in the role and how you would address them. Showing that you can anticipate issues and have solutions ready will highlight your proactive nature, which is key for this position.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s processes, team dynamics, or future projects. This not only shows your interest in the role but also gives you a chance to assess if the company culture aligns with your values.
