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- Tasks: Support finance operations with accounts, payroll, and administrative duties.
- Company: Join a growing business with a supportive team culture.
- Benefits: Stable role, skill development opportunities, and a study package.
- Other info: Perfect for those looking to kickstart their career in finance.
- Why this job: Gain hands-on experience in finance while working in a dynamic environment.
- Qualifications: Organisational skills and attention to detail; previous experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a reliable and organised Administration, Accounts & Payroll Assistant to join our team. This role provides essential support to the Finance Manager and wider office team, assisting with a range of administrative, accounts and payroll-related duties.
The ideal candidate will be detail-oriented, proactive and comfortable working with financial records, timesheets and general office systems.
Key Responsibilities- Accounts Support
- Maintain the company credit card account, including collating receipts, entering data into costing and accounting software, ensuring that the nominal codes and job numbers are correct.
- Collate and input weekly subcontractor invoices into costing software and issue them to the Finance Manager for payment processing.
- Ensure that subcontractors CIS details are correct and up to date, issue monthly statements.
- Preparing weekly Agency summary for approval.
- Send purchase invoices out for approval, once authorised enter onto job costing.
- Collate monthly purchase statements and reconcile suppliers accounts in preparation for payment.
- Raise sales invoices, send monthly statements.
- Ensure asset invoices are copied and filed in yearend folder.
- Provide additional reporting and financial information as required.
- Produce weekly vehicle tracker report, email to department heads.
- Collate weekly timesheets from site operatives and verify details using vehicle tracker information.
- Check vehicle trackers to assist with accurate timesheet entry.
- Ensure holiday and sickness is recorded on Sage HR, and agrees with timesheets.
- Enter timesheets into costing software and issue payroll summaries to the Finance Manager for processing.
- Ensure all tasks are carried out in accordance with the Company Handbook, Health & Safety regulations, and company policies and procedures.
- Strong organisational and administrative skills.
- High level of accuracy and attention to detail.
- Comfortable working with spreadsheets and office software.
- Ability to manage multiple tasks and meet deadlines.
- Good communication and teamwork skills.
- Previous experience in accounts, payroll, or administration is desirable.
- Supportive team environment.
- Opportunity to develop skills in accounts and payroll.
- Stable role within a growing business.
- Opportunity to a study package.
Administration, Accounts & Payroll Assistant employer: Caswell Maintenance Services
Contact Detail:
Caswell Maintenance Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration, Accounts & Payroll Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might know someone in the finance or admin field. A personal connection can often get your foot in the door faster than any application.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you're not just a fit for the role, but also for the team. Tailor your answers to reflect how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with a friend or in front of a mirror. This will help you feel more confident and articulate when discussing your experience in accounts and payroll.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our awesome team.
We think you need these skills to ace Administration, Accounts & Payroll Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and attention to detail. We want to see how your previous experience aligns with the responsibilities listed in the job description, especially in accounts and payroll.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples from your past that demonstrate your reliability and proactive nature.
Showcase Your Skills: Don’t forget to mention your comfort with spreadsheets and office software. We’re looking for someone who can manage multiple tasks, so highlight any relevant experience that shows you can juggle responsibilities effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Caswell Maintenance Services
✨Know Your Numbers
Brush up on your accounting basics and be ready to discuss financial records. Familiarise yourself with common terms like nominal codes and timesheets, as these will likely come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks in previous roles. Highlight any experience you have with spreadsheets or office software, as this is crucial for the role.
✨Be Detail-Oriented
Demonstrate your attention to detail by discussing a time when you caught an error or improved a process. This will show that you understand the importance of accuracy in accounts and payroll.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s processes or team dynamics. This not only shows your interest but also gives you a chance to assess if the company culture aligns with your values.