Executive Assistant in London

Responsibilities:

• Heavy calendar/phone management; internal/external meetings and conference calls (between multiple time zones),

• Manage high volumes of international and domestic travel including expense tracking, and invoicing.

• Prepare and edit correspondence, presentations, reports, and other documents.

• Prepare and distribute agendas (including updating PowerPoint Presentations) and other materials for meetings.

• Prepare and submit weekly expense reports through Concur and handle paper submissions as needed for the SMT member and their organisation.

• Assist with the management and processing of invoices.

• Handle incoming calls and welcome CCI visitors at reception.

• Handle confidential information with discretion and professionalism.

• Effective collaboration with other areas of the firm

• Coordinate office events, meetings, and conferences, including logistics and catering arrangements.

Qualifications:

• Minimum of 5 years of prior experience in an Executive Administrative role in a fast-paced environment. Ideal candidates have had experience working in a smaller office environment performing a hands-on role with multiple stakeholders

• Exceptional organizational skills and attention to detail

• Strong written and verbal communication skills.

• Ability to prioritize tasks and manage changing priorities in a deadline-driven environment.

• Demonstrated ability to collaborate effective with all levels of employees.

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SAP Concur.

• Must be able to work effectively in a fast-paced, dynamic and high-intensity environment including open-floor plan if applicable to the position, with timely responsiveness and the ability to work beyond normal business hours when required.

Employee Programs & Benefits:

CCI offers competitive benefits and programs to support our employees, their families and local communities. These include:

• Competitive comprehensive medical, dental, retirement and life insurance benefits

• Employee assistance & wellness programs

• Parental and family leave policies

• CCI in the Community: Each office has a Charity Committee and as a part of this program employees are allocated 2 days annually to volunteer at the selected charities.

• Charitable contribution match program

• Tuition assistance & reimbursement

• Quarterly Innovation & Collaboration Awards

• Employee discount program, including access to fitness facilities

• Competitive paid time off

• Continued learning opportunities

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