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- Tasks: Support the delivery of international events and manage project logistics.
- Company: Global events agency with a dynamic and fast-paced environment.
- Benefits: Gain exposure across the full project lifecycle and strong career progression.
- Other info: Perfect for those seeking growth in a vibrant, international agency.
- Why this job: Kickstart your events career and work on exciting international projects.
- Qualifications: Experience in admin or coordination roles within events or agency settings.
The predicted salary is between 30000 - 40000 £ per year.
Location: London | Start: ASAP
We are working with a global events agency to find a Senior Project Co-ordinator to support the delivery of international events, exhibitions and experiential projects across EMEA. This is a fantastic opportunity for someone early in their events career to gain exposure across the full project lifecycle—from pitch and planning through to delivery and post-event reporting.
The role:
- Support production teams across pitches, tenders and live projects
- Assist with project coordination, timelines and administration
- Organise internal meetings, agendas, minutes and reports
- Manage travel logistics including international flights and accommodation
- Maintain communication with clients, suppliers and internal teams
- Support supplier sourcing and onboarding processes
- Manage project tools and documentation
- Provide financial admin support including PO raising and budget tracking
What we are looking for:
- Experience in an admin or co-ordinator role, must be from within an events or agency environment
- Strong organisational and time management skills
- High attention to detail and ability to multitask
- Confident communicator with a proactive approach
- Comfortable working in a fast-paced environment
- Proficient in Microsoft Office (Excel, PowerPoint)
- Calm under pressure with a practical, solutions-focused mindset
This role would suit someone looking to build a long-term career in events, with strong progression opportunities within a fast-paced, international agency environment.
Senior Project Coordinator - B2B Events Agency Event Logistics, Project Management, Event Produ[...] in London employer: Castlebell
Contact Detail:
Castlebell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Project Coordinator - B2B Events Agency Event Logistics, Project Management, Event Produ[...] in London
✨Tip Number 1
Network like a pro! Attend industry events, webinars, and meet-ups to connect with people in the events space. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past projects, even if they’re from your studies or volunteer work. This will give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by researching the company and its recent events. Tailor your answers to show how your experience aligns with their needs. Confidence is key, so practice makes perfect!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, it’s a great way to get noticed by hiring managers directly.
We think you need these skills to ace Senior Project Coordinator - B2B Events Agency Event Logistics, Project Management, Event Produ[...] in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your event coordination experience and any relevant projects you've worked on. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about events and how your background makes you a great fit for this role. Be sure to mention specific examples that showcase your organisational skills.
Show Off Your Communication Skills: As a Senior Project Coordinator, communication is key! In your application, demonstrate your ability to communicate clearly and effectively. Whether it's through your writing style or how you present your experiences, we want to see your confidence shine through.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Castlebell
✨Know Your Events Inside Out
Before the interview, make sure you research the agency's past events and projects. Familiarise yourself with their style and approach to event logistics. This will not only show your genuine interest but also help you discuss how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and time management skills. Think of specific instances where you successfully managed multiple tasks or coordinated complex projects. Be ready to explain your process and how you keep everything on track.
✨Communicate Clearly and Confidently
As a Senior Project Coordinator, communication is key. Practice articulating your thoughts clearly and confidently. Use the STAR method (Situation, Task, Action, Result) to structure your answers, especially when discussing past experiences related to client and supplier interactions.
✨Be Solutions-Focused
In a fast-paced environment, challenges are inevitable. Prepare to discuss how you've tackled problems in previous roles. Highlight your practical mindset and ability to remain calm under pressure, as this will resonate well with the agency's expectations for the role.