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For Companies At a Glance
- Tasks: Support the production team in delivering unforgettable live events and exhibitions.
- Company: Dynamic B2B events agency known for creativity and collaboration.
- Benefits: Hybrid working, vibrant culture, and opportunities for personal growth.
- Why this job: Join a talented team and make a real impact on high-profile projects.
- Qualifications: Experience in administration or coordination, strong communication, and organisational skills.
- Other info: A supportive environment that encourages creativity and professional development.
The predicted salary is between 30000 - 42000 £ per year.
Project Co-ordinator — B2B Events Agency with Big Energy & Flexibility
Location: Hybrid (work from home and the office)
Team: In-house Production (EMEA)
Type: Full-time
About the Agency
This leading B2B events agency brings brands to life through unforgettable live experiences, exhibitions, and activations across the EMEA region. Known for its dynamic culture and flexible working approach, the agency thrives on creativity, collaboration, and a genuine passion for delivering exceptional events. The team's culture is supportive, social, and empowering — they believe that great work comes from happy, motivated people who are trusted to work in ways that suit them best.
The Role
The Project Co-ordinator will play a vital role within the agency's growing production team, providing project and administrative support across a variety of live, exhibition, and experiential events. This position offers the opportunity to be involved from pitch and concept through to full delivery and post-event reporting, giving the successful candidate a chance to gain hands-on experience across the entire event lifecycle.
Key Responsibilities
- Support members of the Production Team with tenders, pitches, and live projects
- Contribute ideas during brainstorming and creative discussions
- Manage web-based communication and project tools as required
- Co-ordinate internal meetings, prepare agendas, take minutes, and compile post-event reports
- Assist with travel arrangements, including international flights and accommodation
- Research, source, and manage suppliers, ensuring all contractors comply with company policies and procedures
- Maintain consistent and professional communication with colleagues, clients, suppliers, and partners
- Support with financial administration, including budget tracking and purchase order management
- Develop a solid understanding of internal systems and processes
Skills & Experience
- Previous experience as an administrator or co-ordinator, ideally within an agency or events environment
- Confident communicator, able to present information clearly and effectively
- Highly organised with strong time management skills
- Proficient in Microsoft Office, particularly Excel and PowerPoint
- Calm under pressure, pragmatic, and solutions-focused
- Detail-oriented with a proactive, can-do attitude
- Driven and ambitious, with a desire to grow within the events industry
Why Join
- A vibrant, people-first culture that values collaboration and creativity
- Hybrid working for true flexibility and work-life balance
- Exposure to a wide range of high-profile projects across EMEA
- A supportive environment where growth and learning are encouraged
- Opportunities to contribute ideas and make a real impact from day one
This is an exciting opportunity for a motivated and detail-oriented individual to join a talented team delivering world-class events for leading brands. Interested candidates are encouraged to apply and become part of a culture where creativity, energy, and flexibility define success.
Project Coordinator/Senior Project Coordinator - Events Agency Event Logistics, Project Managem[...] in London employer: Castlebell
Contact Detail:
Castlebell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator/Senior Project Coordinator - Events Agency Event Logistics, Project Managem[...] in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend networking events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your previous projects or events you've coordinated. This visual evidence of your experience can really set you apart when you're chatting with potential employers.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out directly to agencies you admire, like ours at StudySmarter, and express your interest. A friendly email can go a long way in making a memorable impression.
✨Tip Number 4
Prepare for interviews by researching the agency's recent events and projects. Bring fresh ideas to the table during your chat, showing that you’re not just a fit for the role but also genuinely excited about what they do!
We think you need these skills to ace Project Coordinator/Senior Project Coordinator - Events Agency Event Logistics, Project Managem[...] in London
Some tips for your application 🫡
Show Your Passion for Events: When writing your application, let your enthusiasm for the events industry shine through. We love candidates who are genuinely excited about creating unforgettable experiences and can convey that energy in their words.
Tailor Your Application: Make sure to customise your CV and cover letter to highlight relevant experience and skills that match the job description. We want to see how your background aligns with our needs, so don’t be shy about showcasing your project management prowess!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and long-winded explanations. Use bullet points where possible to make it easy for us to see your key achievements and skills.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our vibrant team!
How to prepare for a job interview at Castlebell
✨Know the Agency Inside Out
Before your interview, take some time to research the agency's recent events and projects. Understanding their style and approach will help you tailor your answers and show that you're genuinely interested in what they do.
✨Showcase Your Organisational Skills
As a Project Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Use specific instances to demonstrate your time management skills and attention to detail.
✨Be Ready to Collaborate
This agency thrives on collaboration, so be prepared to discuss how you work with others. Share experiences where you contributed ideas during brainstorming sessions or worked effectively within a team to deliver a project.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team culture, upcoming projects, or how they measure success in their events. This shows your enthusiasm and helps you gauge if the agency is the right fit for you.
