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- Tasks: Support the production team in delivering unforgettable live events and exhibitions.
- Company: Leading B2B events agency known for creativity and collaboration.
- Benefits: Hybrid working, vibrant culture, and opportunities for growth.
- Why this job: Join a dynamic team and make a real impact on high-profile projects.
- Qualifications: Experience in administration or coordination, strong communication skills.
- Other info: Empowering environment that values creativity and flexibility.
The predicted salary is between 28800 - 48000 £ per year.
A leading B2B events agency brings brands to life through unforgettable live experiences, exhibitions, and activations across the EMEA region. Known for its dynamic culture and flexible working approach, the agency thrives on creativity, collaboration, and a genuine passion for delivering exceptional events.
The team’s culture is supportive, social, and empowering - they believe that great work comes from happy, motivated people who are trusted to work in ways that suit them best.
The Project Co-ordinator will play a vital role within the agency's growing production team, providing project and administrative support across a variety of live, exhibition, and experiential events. This position offers the opportunity to be involved from pitch and concept through to full delivery and post-event reporting, giving the successful candidate a chance to gain hands-on experience across the entire event lifecycle.
Key Responsibilities- Support members of the Production Team with tenders, pitches, and live projects
- Contribute ideas during brainstorming and creative discussions
- Manage web-based communication and project tools as required
- Co-ordinate internal meetings, prepare agendas, take minutes, and compile post-event reports
- Assist with travel arrangements, including international flights and accommodation
- Research, source, and manage suppliers, ensuring all contractors comply with company policies and procedures
- Maintain consistent and professional communication with colleagues, clients, suppliers, and partners
- Support with financial administration, including budget tracking and purchase order management
- Develop a solid understanding of internal systems and processes
- Previous experience as an administrator or co-ordinator, ideally within an agency or events environment
- Confident communicator, able to present information clearly and effectively
- Highly organised with strong time management skills
- Proficient in Microsoft Office, particularly Excel and PowerPoint
- Calm under pressure, pragmatic, and solutions-focused
- Detail-oriented with a proactive, can-do attitude
- Driven and ambitious, with a desire to grow within the events industry
- A vibrant, people-first culture that values collaboration and creativity
- Hybrid working for true flexibility and work-life balance
- Exposure to a wide range of high-profile projects across EMEA
- A supportive environment where growth and learning are encouraged
- Opportunities to contribute ideas and make a real impact from day one
This is an exciting opportunity for a motivated and detail-oriented individual to join a talented team delivering world-class events for leading brands. Interested candidates are encouraged to apply and become part of a culture where creativity, energy, and flexibility define success.
Project Coordinator/Senior Project Coordinator in London employer: Castlebell
Contact Detail:
Castlebell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator/Senior Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend networking events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your personality! When you get the chance to interview, let your passion for events shine through. Share your ideas and experiences that relate to the role, and don’t be afraid to show how you can contribute to their vibrant culture.
✨Tip Number 3
Be proactive! If you see an event or project that excites you, reach out to the agency and express your interest. This shows initiative and enthusiasm, which are key traits they’re looking for in a Project Coordinator.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our dynamic team and culture.
We think you need these skills to ace Project Coordinator/Senior Project Coordinator in London
Some tips for your application 🫡
Show Your Passion for Events: When writing your application, let your enthusiasm for the events industry shine through. We want to see that you’re not just looking for a job, but that you genuinely care about creating unforgettable experiences.
Tailor Your Application: Make sure to customise your CV and cover letter to highlight relevant experience and skills that match the job description. We love seeing how your background aligns with our needs, so don’t hold back!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your communication is professional yet friendly. Remember, we’re looking for confident communicators!
Apply Through Our Website: For the best chance of success, apply directly through our website. This way, we can easily track your application and ensure it gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Castlebell
✨Know the Agency Inside Out
Before your interview, take some time to research the agency's recent projects and their approach to B2B events. Understanding their culture and values will help you align your answers with what they’re looking for, showing that you’re genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As a Project Coordinator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your ability to stay calm under pressure.
✨Be Ready to Collaborate
Since the role involves working closely with various teams, be prepared to discuss how you’ve contributed to team brainstorming sessions or collaborative projects in the past. Emphasise your communication skills and your proactive attitude towards teamwork.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the types of events you might be working on or how the team fosters creativity and collaboration. This shows your enthusiasm for the role and helps you gauge if the agency is the right fit for you.