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For Companies At a Glance
- Tasks: Support Directors with admin tasks, manage records, and handle correspondence.
- Company: Join a professional team in Inverness focused on collaboration and support.
- Benefits: Enjoy a competitive salary and opportunities for professional development.
- Why this job: Perfect for those seeking a dynamic role in a supportive office culture.
- Qualifications: Previous admin experience and strong IT skills are essential.
- Other info: Flexible hours and a chance to work on diverse projects.
The predicted salary is between 22000 - 28000 £ per year.
Our client is looking to appoint an Office Administrator to be based in Inverness. This is an excellent career opportunity for an experienced individual to join a professional office environment and work within a collaborative and supportive team. This is a varied role and duties include:
- Provide comprehensive administrative support to the Directors including mailbox and diary management.
- Provide document control and administrative support to the team.
- Accurate input and maintenance of client records within data regulations.
- Management of expenses and petty cash.
- Filing, typing and editing documents.
- Manage telephone calls and correspondence, dealing with enquiries and forwarding calls to the appropriate contact.
- Preparing information and drafting replies.
- Administrative support for ad hoc projects in accordance with quality management systems.
- Ensure schedules are maintained, accurate and up to date.
- Ensure documents and correspondence are issued accurately.
- File all relevant documents accurately.
- Undertake additional ad hoc administrative duties.
- Liaising with a range of internal and external contacts to ensure standards are maintained.
Person Specification
- Previous experience in a similar administration role.
- Strong IT skills including MS Office.
- Ability to work effectively in a team environment.
- Flexible and adaptable to change.
- Strong communication and interpersonal skills.
- Ability to manage a varied workload.
- Polite and professional telephone manner.
- Willingness to undertake ongoing professional development opportunities.
- Experience of a professional services background such as property/surveying is preferred but not essential.
Office Administrator in Inverness employer: Castle View Personnel
Contact Detail:
Castle View Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Inverness
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly MS Office. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your experience in managing diaries and correspondence during any networking opportunities or informal chats. This will help you connect with potential colleagues and show that you understand the demands of the role.
✨Tip Number 3
Consider reaching out to current or former employees of the company on platforms like LinkedIn. They can provide valuable insights into the office culture and expectations, which can help you tailor your approach.
✨Tip Number 4
Prepare to discuss how you've handled varied workloads in previous roles. Think of specific examples where you successfully managed multiple tasks, as this will showcase your adaptability and organisational skills during any interviews.
We think you need these skills to ace Office Administrator in Inverness
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration roles. Emphasise your skills in document control, diary management, and client record maintenance, as these are key responsibilities for the Office Administrator position.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a good fit for the role. Mention your ability to work in a team and your flexibility, as these traits are important for this position.
Highlight IT Proficiency: Since strong IT skills are required, be sure to mention your proficiency with MS Office and any other relevant software. Provide examples of how you've used these tools in previous roles to enhance your administrative capabilities.
Showcase Professionalism: In your application, convey a polite and professional tone. This is particularly important given the role's requirement for a professional telephone manner and interaction with various contacts.
How to prepare for a job interview at Castle View Personnel
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in administration roles. Highlight specific tasks you've managed, such as diary management or document control, and how these experiences have equipped you for the Office Administrator position.
✨Demonstrate IT Proficiency
Since strong IT skills are essential for this role, be ready to talk about your experience with MS Office and any other relevant software. You might even want to mention specific projects where you utilised these tools effectively.
✨Emphasise Teamwork and Communication
This role requires collaboration within a team, so share examples of how you've worked successfully with others in the past. Discuss your communication style and how you handle enquiries or manage correspondence professionally.
✨Prepare for Flexibility and Adaptability Questions
Given the varied nature of the role, be ready to discuss how you've adapted to changes in your previous jobs. Share instances where you successfully managed a diverse workload or took on additional responsibilities.
