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- Tasks: Support daily operations with financial and administrative tasks in a dynamic environment.
- Company: Join a forward-thinking organisation focused on efficiency and teamwork.
- Benefits: Competitive salary, potential for long-term role, and valuable experience.
- Why this job: Gain hands-on experience in administration while contributing to a thriving team.
- Qualifications: Experience in accounts administration and strong organisational skills required.
- Other info: Opportunity for career growth and development in a supportive setting.
The predicted salary is between 28500 - 28500 £ per year.
Type: Temporary (initially 3-4 weeks) - potentially leading to longer term/permanent
Hours: Full Time (Monday Friday 37.5 hours per week)
Salary: £28,500
Job Purpose: Our client is looking to appoint an Administrator to provide financial, administrative, and operational support to ensure the efficient day-to-day running of the organisation. The role is responsible for processing financial transactions, maintaining accurate operational records, supporting reporting and audit requirements, and assisting with general administrative duties.
Key Responsibilities:
- Produce and process all sales invoices accurately and in a timely manner.
- Process and record all purchase invoices.
- Pay creditors in accordance with agreed payment terms.
- Input financial data into the monthly cash flow and maintain supporting cash flow notes.
- Compile monthly financial reports at month end.
- Complete the month-end bank reconciliation if the Administrator is absent or when directed.
- Assist in audit preparation and fieldwork, ensuring required documentation is available and accurate.
- Log and maintain records of all shipping movements.
- Attend meetings and draft accurate meeting minutes.
- Attend Committee meetings and follow up on actions as required.
- Update social media platforms as required to support organisational communications.
- Provide general administrative support as required.
- Other administrative duties as directed by management or in the absence of the Administrator.
Key Skills & Experience:
- Experience in accounts administration or bookkeeping.
- Strong organisational and record-keeping skills.
- Good knowledge of Microsoft 365, particularly Excel.
- A working knowledge of Sage Financial Accounting Package would be advantageous.
- Ability to manage multiple tasks and meet monthly reporting deadlines.
- Strong attention to detail and accuracy.
- Good written communication skills, particularly for preparing meeting minutes and reports.
- Ability to work independently and as part of a team.
Start Date: As soon as possible.
Locations
Administration Assistant in Inverness, Scotland employer: Castle View Personnel
Contact Detail:
Castle View Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Inverness, Scotland
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administration Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administration tasks. Think about how your experience with financial transactions and record-keeping can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Don’t forget to showcase your skills with Microsoft 365 and any experience with Sage Financial Accounting. Bring examples of how you've used these tools effectively in past roles to the table during interviews.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administration Assistant in Inverness, Scotland
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight your experience in accounts administration and any relevant skills, like your knowledge of Microsoft 365 and Sage. We want to see how you fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and attention to detail, and don’t forget to show a bit of personality – we love that!
Be Clear and Concise: When filling out your application, keep it clear and concise. We appreciate straightforward communication, especially when it comes to your experience and skills. Make it easy for us to see why you’d be a great addition!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Castle View Personnel
✨Know Your Numbers
Since the role involves processing financial transactions and maintaining records, brush up on basic accounting principles. Be ready to discuss your experience with invoicing and financial reporting, as this will show you understand the core responsibilities of the job.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational abilities. Think about times when you managed multiple tasks or met tight deadlines. This will demonstrate your capability to handle the fast-paced environment of an Administration Assistant.
✨Familiarise Yourself with Tools
Make sure you're comfortable with Microsoft 365, especially Excel, as well as any experience you have with Sage Financial Accounting. If you can, practice using these tools before the interview so you can confidently discuss your proficiency.
✨Communicate Clearly
Since you'll be drafting meeting minutes and reports, practice articulating your thoughts clearly. During the interview, focus on providing concise answers and ask clarifying questions if needed. Good communication is key in this role!