Title: Receptionist/Administrator
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Type: Permanent
Hours: Part Time (3 days per week Monday, Tuesday, Wednesday 8:30am 5pm)
Salary: £12.71 per hour
Job Purpose:
Our client is looking to appoint a Receptionist/Administrator on a part time basis to join their office in Inverness. The pattern of working hours is 3 full days (Mond, Tues, Wed 8:30am 5pm with an hour for lunch).
Reporting to the Office Manager, duties include:
- Working on the reception desk greeting visitors/clients.
- Operator of the main telephone switchboard and providing comprehensive administration support the team.
- Registering and distribution of all incoming/outgoing mail.
- Daily monitoring and end of day sign off of staff movements on temporary absence forms.
- Preparation of draft electronic Fee Proposals and processing of new project requests.
- Create electronic files in line with quality procedures.
- Process and issue Certificates.
- Participate in the issue of weekly invoice batch.
- Provide assistance in updating of Quality Assurance and Health & Safety documentation in line with compliance procedures.
- Copy typing/Filing/Scanning/Photocopying documents.
- Participation in electronic archiving of completed projects.
- Assist with any other additional administration duties as required.
Person Specification:
- Experience of working within an administration role.
- Ability to work to own deadlines.
- Excellent organisational skills.
- Ability to work independently as well as part of a team.
- Excellent written and oral communication skills.
- A professional and positive approach.
- A strong customer focus.
- Self-motivation with a can do attitude. xiskglj
- Computer Literate with good knowledge of Microsoft Office applications and Teams.
Receptionist Administrator in Beauly employer: Castle View Personnel
As an Accounts Assistant with us, you'll be part of a dynamic team that values collaboration and professional growth. We offer flexible working hours and a supportive environment that encourages skill development, making it an ideal place for those seeking meaningful employment in the finance sector.
